Commission Minutes

OFFICIAL MINUTES
July 14, 2010, 5th DAY OF
THE JULY ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 10:00 AM with
Chuck Pennel and Jim Strafuss present, and Danny Strahan absent. The following
proceedings were had and made a matter of record:

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

Commissioner Strafuss moved to approve the signing of the 85-21 Claim Checklist Form
for April – June 2010. Commissioner Pennel seconded the motion. The motion passed
by vote: Pennel (aye), Strahan (absent) and Strafuss (aye).

The Commission discussed the on-going Highway 165 Mine Permit issue and agreed to
post a discussion for it.

Presiding Commissioner Pennel declared a recess.

RECESS
10:02 AM

RECONVENED
4:20

BOYS CAMP ROAD FUNDING & APPROVAL

Commissioner Strahan moved to table the issue until September 1, 2010. Commissioner
Strafuss seconded the motion.

Frank Preston provided preliminary County cost estimates for the proposed grant projects
as follows:

Boys Camp Road - $250,000.00
T-Highway Intersection - $300,000.00
Fall Creek Intersection - $200,000.00
Planning Grant, including Maple Road – $300,000.00

The September 1st motion was withdrawn by Commissioner Strahan.

The Commission requested that Travis Heier with HDR Archer coordinate a meeting
between them and the State Representatives for the CDGB Grant.

TIGER II GRANT – T-HIGHWAY & FALL CREEK DISCUSSIONS
Commissioner Strafuss explained that EGIS had withdrawn from being involved with the
design work for either of the projects. He clarified that the proposals from GRE for T-
Highway was set at $20,000.00 and Fall Creek at an additional $15,000 for a total of
$35,000.00, and that HDR Archer had proposed a price of $40,000.00 for T-Highway.

Spencer Jones with Great River Engineering spoke to the Commission about the pricing
proposals for the T-Highway and Fall Creek projects. He proposed the idea of doing a
50/50 cost-share with MoDOT for the T-Highway Project.

Travis Heier with HDR Archer discussed the Planning Grant with the Commission.

Commissioner Strafuss requested that Great River contact Frank Miller of MoDOT to
discuss the possibility of attaining the 50/50 cost-share. He then proposed that they
assign the Fall Creek section of 165 to Great River at the price of $15,000.00 for the
application and preliminary engineering work; all paperwork necessary for that grant for
Tiger II. Spencer clarified that the company could do either project for $20,000.00 with
the second project for $15,000.00.

Commissioner Strafuss moved to authorize payment of $20,000.00 for the application for
the Tiger II Grant for the Fall Creek and 165 projects to be done by Great River
Engineering, understanding that the County would pay 20% match for all Tiger II
projects, and with GRE agreeing to do the Maple Street intersection for free.
Commissioner Strahan seconded the motion. No vote was taken.

Commissioner Pennel moved to have HDR Archer do the Planning Grant and GRE do
the Maple Street project for free. Motion died for lack of second.

Commissioner Pennel confirmed that both companies had offered to do the Planning
Grant for free.

Commissioner Strafuss moved to award HDR Archer the Planning portion of the Tiger II
Grant with the understanding that there would be a separate meeting to set up the
direction, and to award Great River Engineering the Fall Creek Intersection design
application part of the Tiger Grant for $20,000.00. Commissioner Strahan seconded the
motion. The motion passed by vote: Pennel (nay), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021(3)

Commissioner Pennel moved to go into Executive Session pursuant to RSMo. 610.021. 3.
Commissioner Strafuss seconded the motion. The motion passed by roll call vote: Pennel
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
5:09 PM

See Executive Session minutes for actions if any.
Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

OUT OF EXECUTIVE
5:23 PM

Presiding Commissioner Pennel declared a recess.

RECESS
5:23 PM

The minutes were taken and typed by Cristy Smith, Deputy Clerk.