Commission Minutes

OFFICIAL MINUTES
May 19, 2010, 24th DAY OF
THE APRIL ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 8:00 AM with,
Chuck Pennel, Jim Strafuss and Danny Strahan present. The following proceedings were
had and made a matter of record:

LAND USE CONTRACT

Eddie Coxie with Planning & Zoning presented the Commission with a second draft of
the Districting plan, which included the amended definition of an agricultural zone and its
related uses and a beginning definition of residential zoning.

Shawn Pingleton with the Planning & Zoning Board spoke to the Commission about his
concerns with duplexes and their firewalls.

Commissioner Strahan and Frank Preston discussed the issue of land owners being forced
to subdivide their land when attempting to build homes on their farms for their heirs.

Assessor James Strahan spoke about his various concerns with the Planning & Zoning
district establishments and the process the Commission is taking in that regard.

Commissioner Strahan expressed various concerns with zoning problems, and questioned
the process used on Commissioner’s Pennel’s property.

Commissioner Strafuss requested there be three districts in the residential classifications
of the new code.

Frank Preston requested the Commission stick with their original game plan and work on
defining the districts first before moving into uses.

RECESS
9:23 AM

RECONVENED
9:27 AM

Dan Nosalek informed the Commission of the zoning procedures that were used in
regards to Commissioner Pennel’s property.

Eddie Coxie and the Commission discussed residential classifications further.
Commissioner Pennel entertained a motion to recommend the classifications of R1, R3,
R5 and A1 to the Planning and Zoning Board. No motion was made.

Doug Faubion spoke about the State Statutes for Surveyors and clarified their position on
the naming of subdivisions.

Commissioner Strafuss stated that he was in support of R1, R3 and R5 districts for
residential classifications.

Assessor Strahan requested the minutes reflect the meaning of the R1, R3 and R5
classifications for the public.

Minnie Stottle asked the Commission what the process for public hearings would be
regarding the Planning & Zoning codebook changes.

Commissioner Pennel expressed his support for Planning & Zoning and thanked the
serving Board members.

RECESS
9:52 AM

RECONVENED
10:04 AM

OFFICE RESOURCE ALLOCATION

The Commission agreed there would be no need for reallocation of personnel.

EMERGENCY DISCUSSION ON MAINTENANCE

Commissioner Strahan moved to approve the $500.00 payment for the RTU13 unit repair
presented by Renee Brusca. Motion died for lack of a second.

The Commission expressed their support of Renee purchasing the RTU13 for $500.00.

The Commission expressed their support to have the pear trees above the Extension
Office professionally trimmed.

RECESS
10:40 AM

RECONVENED
11:00 AM

BIDDING POLICY & ROAD MATERIALS BID AWARD
Commissioner Strafuss moved to approve the road materials bid as created and
recommended by Frank Preston and Linda Gifford.

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Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Strafuss recommended that Purchasing Agent Linda Gifford post all bid
openings during the 9:00 a.m. Monday morning meetings, during New & Old Business.
Linda pointed out to the Commission that she has six current bids that would not follow
this policy because they are already in progress. Commissioner Strafuss requested that
those bids will be opened in the County Clerk’s office so that a certified witness could be
present at that time. The Commission, Linda Gifford and Donna Neeley agreed to this
course of action.

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

County Clerk Donna Neeley requested that the Commissioners provide a pause for the
minute-takers to rename audio files, so that IS would not have to splice the files at a later
date.

CANNON BALL LOOP NUISANCE

The Commissioners recommended the complainant approach and request the aid of the
County Health Department.

HOMELAND SECURITY REGIONAL RESPONSE SYSTEM

The Commission began a discussion on the grant.

RECESS
11:21 AM

RECONVENED
11:22 AM

Commissioner Strahan moved to approve the HSRRS grant for the amount of
$42,213.42. Commissioner Strafuss seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye) and Strafuss (aye).

RECESS
11:23 AM

RECONVENED
1:30 PM

SUNSET DRIVE

John Soutee with the Sewer Department informed the Commission that the Sewer Board
was not in favor of covering the cost of asphalting the road.

Commissioner Strahan expressed his desire for the Sewer Department to cover the cost of
replacing the road to its previous state, and then directing Road & Bridge to perform the
asphalting.
Judy Winner expressed her willingness to donate five feet of her property so that the
County could obtain the standard 40 foot easement. Additionally, she stated her belief
that her mother would be agreeable to an additional five foot easement as well.

Commissioner Strahan moved to extend Sunset Drive 220 feet for an authorized
turnaround, contingent on the acquisition of easements and resolution of contractor and
County Road & Bridge planning and billing. Commissioner Strafuss seconded the
motion. The motion passed by vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

Judy Winner asked the Commission if the easement area outside the paved section would
be grass or graded. The Commission replied that it would be grass.

RESOLUTION – RECOVERY ZONE FACILITY BOND ORDER

Ron Houseman and Bob Paulson spoke to the Commission regarding the finalization of
the County’s allocation of the facility bond funds.

Commissioner Strahan moved to approve the Order and authorize the Presiding
Commissioner to execute the Certificate of Elected Representative Regarding Public
Approval For Recovery Zone Facility Bonds. Commissioner Pennel seconded the
motion. The motion passed by vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021 (3)

Commissioner Strafuss moved to go into Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

EXECUTIVE SESSION
2:00 PM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

OUT OF EXECUTIVE
3:27 PM

Presiding Commissioner Pennel declared a recess.

RECESS
3:27 PM

The minutes were taken and typed by Cristy Smith, Deputy Clerk.