Commission Minutes

OFFICIAL MINUTES
May 17, 2010, 23rd DAY OF
THE APRIL ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00 AM with,
Chuck Pennel, Jim Strafuss and Danny Strahan present. The following proceedings were
had and made a matter of record:

Helen Soutee opened the meeting with prayer followed by the Pledge of Allegiance.

APPROVAL OF MINUTES

Commissioner Strahan moved to table the minutes of 5/10, 5/11, 5/12 and 5/14/2010 until
a later date. Commissioner Strafuss seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye), and Strafuss (aye).

APPROVAL OF ACCOUNTS PAYABLE

Commissioner Pennel moved to approval accounts payable and one journal entry as
follows plus the check held last week made to EGIS # 319655:

Checks: 319728 – 319816, & 319655

Warrants: 5209

Void: Warrant 5208

Commissioner Strahan seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (abstain).

PUBLIC COMMENT

Josh Smith spoke in support of Helen Soutee and in favor of the state audit.

James Strahan spoke about the tax books being close to being finalized and that levies
might need to be raised due to declining values. James also spoke concerning Planning
and Zoning regulations.

SENIOR TAX

Commissioner Pennel moved to reorder the Senior Tax to the top of New/Old Business
section. Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel
(aye), Strahan (aye), and Strafuss (aye).
Commissioner Strafuss moved to table the tax levy until 1:00 pm today and it if doesn’t
get voted on reschedule for the next couple of days. Motion died for lack of a second.

The Commission directed that the Senior Tax Ballot Issue be moved to next Monday at
9:00 AM for consideration.

RECESS
9:50 AM

RECONVENED
9:55 AM

STATE & COUNTY BUDGET

Commissioner Strafuss reported on conversations at the MAC Board meeting and the
status of the State Budget. He reported that the county would probably experience
additional cuts from the state in the assessor’s funds and the prisoner per diem funds.

STATE AUDIT

Bob Schanz spoke concerning his request for a state audit.

NASHVILLE REQUEST

The Commission directed that the web site direct people wanting to make contributions
for Nashville to the correct links.

NEWSPAPER BID PROCESS

Commissioner Pennel would like to have bids opened in the Commission Meetings rather
than just by the Purchasing Agent.

BIDDING POLICY

Mike Shooter, publisher of Branson Tri-Lakes News said he supported a public bid
opening policy.

The Commission will set up a work session to further discuss and refine the bid opening
policy.

AUDITORS MONTHLY FINANCIAL STATEMENTS

Rick Findley, County Auditor, requested that the monthly financial statements be made a
part of this record as follows:

FUNDBALANCE TANEY COUNTY
04/30/10 BUDGET
 FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

GENERAL COUNTY REVENUE
BEGINNING BALANCE $0.00 $10,256,889.62
REVENUES 1,180,921.80 4,352,325.36
- -
TOTAL REVENUES GCR 1,180,921.80 14,609,214.98
- -
TOTAL GCR EXPENDITURES 1,266,608.12 5,624,116.04
= =
TOTAL GCR FUND BALANCE (85,686.32) 8,985,098.94

ROAD & BRIDGE
BEGINNING BALANCE 0.00 326,237.44
REVENUES 2,089,732.44 2,426,637.82
- -
TOTAL RB REVENUES 2,089,732.44 2,752,875.26
- -
EXPENDITURES 242,419.70 745,827.74
= =
TOTAL RB FUND BALANCE 1,847,312.74 2,007,047.52

ROAD & BRIDGE TRUST
BEGINNING BALANCE 0.00 4,990,214.65
REVENUES 404,547.84 1,967,641.61
- -
TOTAL RBT REVENUES 404,547.84 6,957,856.26
- -
EXPENDITURES 2,176,223.59 3,431,762.33
= =
TOTAL RBT FUND BALANCE (1,771,675.75) 3,526,093.93

ASSESSMENT FUND
BEGINNING BALANCE 0.00 23,917.23
REVENUES 7,563.87 344,152.96
- -
TOTAL AF REVENUES 7,563.87 368,070.19
- -
EXPENDITURES 70,464.48 229,932.56
= =
TOTAL ASSEMENT FUND BALANCE (62,900.61) 138,137.63
ELECTION FUND
BEGINNING BALANCE 0.00 19,767.89
REVENUES 44.95 980.96
- -
TOTAL ELECTION REVENUES 44.95 20,748.85
- -
EXPENDITURES (1,845.54) 3,932.30
= =
TOTAL ELECTION FUND BALANCE 1,890.49 16,816.55

TRANSFER STATION FUND
BEGINNING BALANCE 0.00 695,113.21
REVENUES 73,948.18 249,916.47
- -
TOTAL TS REVENUES 73,948.18 945,029.68
- -
EXPENDITURES 81,490.07 277,125.49
= =
TOTAL TS FUND BALANCE (7,541.89) 667,904.19

FUNDBALANCE TANEY COUNTY
04/30/10 BUDGET
FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

LEPC FUND
BEGINNING BALANCE $0.00 $11,530.56
REVENUES 16.46 1,067.43
- -
TOTAL LEPC REVENUES 16.46 12,597.99
- -
EXPENDITURES 2,621.95 3,464.84
= =
TOTAL LEPC FUND BALANCE (2,605.49) 9,133.15

LAW ENFORCEMENT TRAINING FUND
BEGINNING BALANCE 0.00 7,134.60
REVENUES 515.40 1,380.90
- -
TOTAL LET REVENUES 515.40 8,515.50
- -
EXPENDITURES 422.65 1,722.98
= =
TOTAL LET FUND BALANCE 92.75 6,792.52

PROSECUTING ATTORNEY TRAINING FUND
BEGINNING BALANCE 0.00 5,934.04
REVENUES 132.84 371.32
- -
TOTAL PAT REVENUES 132.84 6,305.36
- -
EXPENDITURES 128.58 907.96
= =
TOTAL PAT FUND BALANCE 4.26 5,397.40

COUNTY INSURED FUND
BEGINNING BALANCE 0.00 3,700.96
REVENUES 151.35 59,989.23
- -
TOTAL COUNTY INSURED REVENUES 151.35 63,690.19
- -
EXPENDITURES 4,638.28 30,661.28
= =
TOTAL COUNTY INSURED FUND BALANCE (4,486.93) 33,028.91

911 FUND
BEGINNING BALANCE 0.00 770,624.01
REVENUES 45,356.63 180,405.11
- -
TOTAL 911 REVENUES 45,356.63 951,029.12
- -
EXPENDITURES 470,718.32 522,429.84
= =
TOTAL 911 FUND BALANCE (425,361.69) 428,599.28

USE TAX

FUNDBALANCE TANEY COUNTY
04/30/10 BUDGET
FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

SEWER FUND
BEGINNING BALANCE $0.00 $26,071,916.94
REVENUES 416,150.80 2,065,089.22
- -
TOTAL SEWER REVENUES 416,150.80 28,137,006.16
- -
EXPENDITURES 498,065.02 3,133,956.99
= =
TOTAL SEWER FUND BALANCE (81,914.22) 25,003,049.17

SEWER DESIGNATED FUND
EXPENDITURES

= =
TOTAL ALL SEWER FUNDS (81,914.22) 25,003,049.17
= =

SHERIFF CIVIL FUND
BEGINNING BALANCE 0.00 156,414.18
REVENUES 15,064.11 35,706.08
- -
TOTAL SHERIFF CIVIL REVENUES 15,064.11 192,120.26
- -
EXPENDITURES 3,095.10 11,823.30
= =
TOTAL SHERIFF CIVIL FUND BALANCE 11,969.01 180,296.96

TAX MAINTENANCE FUND
BEGINNING BALANCE 0.00 148,506.52
REVENUES 20,305.30 55,091.94
- -
TOTAL MAINTENANCE FUND REVENUES 20,305.30 203,598.46
- -
EXPENDITURES 76,849.15 79,643.90
= =
TOTAL MAINTENANCE FUND BALANCE (56,543.85) 123,954.56

April 30,
EXPBYDEPT TANEY COUNTY 2010
EXPENSES BY DEPARTMENT

2008 2009 2010 2010 ACTUAL %
ACTUALS ACTUALS APPROVED ACTUALS

EXPENSES
101????... COMMISSION 336,461.99 327,236.38 329,300.00 112,585.26 34%
102-??-??? CLERK 168,184.08 188,035.68 191,429.00 61,767.90 32%
103-??-??? ELECTIONS 182,762.40 14,798.46 151,787.96 38,635.91 25%
104-??-??? BUILDINGS & GROUNDS 514,375.87 975,458.71 846,472.00 273,345.68 32%
105-??-??? EMPLOYEES FRINGE BEN 2,079,159.69 2,120,642.53 2,050,133.43 744,182.86 36%
106-??-??? TREASURER 80,907.00 85,503.62 86,430.04 28,457.58 33%
107-??-??? COLLECTOR 213,054.69 227,036.39 240,764.20 70,197.04 29%
108-??-??? CIRCUIT CLERK 267,536.62 274,250.84 318,724.00 97,144.68 30%
109-??-??? COURT REPORTER 884.67 834.01 2,112.00 186.19 9%
110-??-??? ASSOCIATE COURT DIV 1 35,881.83 0.00 0.00 0.00 #DIV/0!
111-??-??? COURT ADMINISTRATION 26,399.50 37,505.61 42,750.00 14,723.48 34%
PRESIDING CIRCUIT
112-??-??? JUDGE 60,541.11 56,064.19 65,548.16 12,920.50 20%
113-??-??? PUBLIC ADMINISTRATOR 92,992.40 100,280.10 91,779.84 31,163.87 34%
114-??-??? OTHER EXPENSE 8,713,898.90 2,994,401.71 10,895,900.00 457,416.24 4%
115-??-??? AUDITOR 168,093.82 176,168.56 144,382.00 59,345.17 41%
116-??-??? CHILD SUPPORT 27,150.50 733.40 0.00 0.00 #DIV/0!
117-??-??? SHERIFF 2,370,485.58 2,371,275.00 2,451,546.36 919,536.70 38%
118-??-??? JAIL 1,448,527.61 1,295,841.78 1,441,145.00 420,691.83 29%
119-??-??? PROSECUTING ATT 619,441.96 653,462.18 618,355.77 226,180.89 37%
120-??-??? JUVENILE 125,414.30 119,485.13 133,124.02 39,396.11 30%
121-??-??? CORONER 45,001.06 45,879.60 47,030.00 9,486.56 20%
TRANSFERS/DEBT
124-??-??? SERVICE 1,505,480.14 1,423,208.39 1,923,774.92 1,118,551.75 58%
125-??-??? ASSOC COURT DIV 2 28,030.88 400.00 0.00 0.00 #DIV/0!
126-??-??? CIRCUIT CLERK 34,763.05 98,862.48 112,271.20 28,043.46 25%
127-??-??? INDUSTRIAL DEV 22,037.06 100,367.58 127,500.00 38,473.98 30%
130-??-??? PLANNING & ZONING 227,636.56 323,257.62 395,034.86 213,977.81 54%
133-??-??? EXTENSION 47,739.86 47,385.65 47,642.00 14,938.60 31%
134-??-??? SEWER 366,889.27 365,684.29 345,941.60 122,356.29 35%
135-??-??? INFORMATION SYSTEMS 355,876.93 417,940.62 430,513.90 124,486.34 29%
136-??-??? ANIMAL CONTROL 163,349.43 152,821.25 169,000.00 168,996.84 100%
137-??-??? EM MANAGEMENTS 110,369.17 73,308.88 170,114.00 29,587.77 17%
140-??-??? AIRPORT 991,286.24 1,144,093.17 1,276,624.80 135,297.03 11%

TOTAL 21,430,614.17 16,212,223.81 25,147,131.06 5,612,074.32 22%
101-30-000 GCR BEGINNING BALANCE 18,628,344.77 13,051,082.10 0.00 10,256,889.62 #DIV/0!
1018???... GCR TOTAL REVENUES 15,853,351.50 13,418,031.33 13,681,880.73 4,352,325.36 32%
GCR TOTAL
EXPENDITURES 21,430,614.17 16,212,223.81 25,147,131.06 5,612,074.32 22%
- - - - -

RECESS
10:28 AM

RECONVENED
10:44 AM

Jeff Kenyon of 622 Cannon Ball Loop discussed a nuisance problem on Cannon Ball
Loop with the Commission.

NIKKI LAWRENCE – WORK SESSION W/COMMISSION
The Commission reviewed the week’s agenda with Nikki Lawrence.

RTU 10

Renee Brusca is going to give phone contact info to Danny Strahan to follow up on this
issue.

HPRP MONTHLY REPORT

Commissioner Strafuss moved to authorize the April HPRP budget report. Commissioner
Strahan seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).
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 SURPLUS PROPERTY UTILIZATION REPORT

Commissioner Strafuss moved to approve the surplus property utilization report.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).
 PROCUREMENT CARD POLICY

The Commission decided to take up consideration of the Procurement Card Policy when
Bob Paulson is in the meeting.

FEMA DISCUSSION

Commissioner Strahan moved to gather up costs from Planning and Zoning, Rob Dalton
and other citizens on FEMA issues and present it to FEMA as a Claim. Commissioner
Pennel seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye), and
Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
11:35 AM

RECONVENED
11:50 AM

STAFF DEPARTMENTAL FUNCTIONS – PURCHASING
ROAD MATERIALS BID AWARD

Commissioner Strafuss moved to table the Road Materials Bid award until 8 AM
Wednesday May 19, 2010. Commissioner Strahan seconded the motion. The motion
passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

BOB PAULSON WORK SESSION

Commissioner Strafuss moved table the Bob Paulson work session and the 11:30
Executive Session until 1:30 PM. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

RECESS
11:58 AM

RECONVENED
1:07 PM

STAFF DEPARTMENTAL FUNCTIONS – ROAD & BRIDGE

Frank Preston discussed the potential for using a shredder for helping disposal of tires at
less cost.
 QUAIL ROAD

Frank is going to listen to the audio minutes from 11/30/09 and 12/3/09 to see if action
was taken.

SPORTS CLUB ON LAFAYETTE

Frank discussed the parking issue during tournaments and the Commission (Three Yes’s)
directed Frank to put up no parking on the residential side.

MINCY PARK – RIDING ARENA

The Commission directed Frank to ask the Park Board if they have the funds to pay for
removal of ledge rock and if they make the request, and then Frank will get the ledge area
fixed and collect the cost from the Park Board. The back haul from re-cycled metals to
Harrison can get the fine materials from the Arkansas Journagan Quarry for free to add to
the arena.

WASTECORPS BILL

Frank had questions about splitting the bill between Road & Bridge and Transfer Station
or GCR. The Commission directed Frank to listen to the audio of previous minutes to
determine what the split was to be.

ACACIA CLUB ROAD

Frank discussed Randall Sinkclear of 148 River Lake complaint of flooding due to run
off from Acacia Club Road. Commissioner Strahan said that this issue was talked about
back when Commissioner Herschend was in office.

HOLIDAY SCHEDULE FOR TRANSFER STATION

Frank asked questions regarding what to do in posting which days the Transfer Station
would be closed for Holidays. The Commission directed Frank to talk to the Commercial
Haulers and bring it back to the Commission for the Nov and Dec Holidays.

SHORTY COOPER

Frank said that some concrete will be added to the back of the curb to prevent washout
and the paving is scheduled for the 3rd week of May on Shorty Cooper Street.

EXECUTIVE SESSION
1:50 PM
Commissioner Strafuss moved to go into executive session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

See Executive Session minutes for actions if any.

Commissioner Strahan moved to go out of Executive Session. Commissioner Strafuss
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

OUT OF EXECUTIVE
2:00 PM

RECESS
2:00 PM

RECONVENED
2:06 PM

DEVELOPMENTAL CONNECTIONS BOARD

Don Ingram discussed the recent board appointments and future appointment procedure
to be followed.

BOB PAULSON – WORK SESSION WITH COMMISSION

EXECUTIVE SESSION – LITIGATION, REAL ESTATE & PERSONNEL PER
SECTION 610.021. (1) (2) (3)

Commissioner Strahan moved to go into Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

IN EXECUTIVE SESSION
2:08 PM

See Executive Session minutes for actions if any.

Commissioner Strahan moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

OUT OF EXECUTIVE SESSION
2:45 PM
 RECESS
2:45 PM

RECONVENED
2:55 PM

PROCUREMENT AGREEMENT

Commissioner Strafuss moved to accept the procurement card policy as written with an
added attest page. Commissioner Strahan seconded the motion. The motion passed by roll
call vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

DOCKING FEE WITH JEFFERSON BUS LINES AGREEMENT

Commissioner Strahan moved to retract the previous agreement and to approve the
revised docking fee as presented. Commissioner Strafuss seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

OZARK MOUNTAIN LEGACY RESOLUTIONS

Commissioner Strafuss moved to hang up to 4 of the Ozark Mountain Legacy
Resolutions on the courthouse walls. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

RECESS
2:49 PM

RECONVENED
2:51 PM

EXECUTIVE SESSION
2:51 PM

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo.
610.021.3. Commissioner Pennel seconded the motion. The motion passed by roll call
vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

See Executive Session for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

OUT OF EXECUTIVE SESSION
3:52 PM
Presiding Commissioner Pennel declared a recess.

RECESS
3:52 PM

The minutes were taken and typed by Jim Yust, Deputy Clerk.