Commission Minutes

OFFICIAL MINUTES
May 03, 2010, 16TH DAY OF
THE APRIL ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00 AM with,
Chuck Pennel, Jim Strafuss and Danny Strahan present. The following proceedings were
had and made a matter of record:

Mark Blackwell opened the meeting with prayer followed by the Pledge of Allegiance.

APPROVAL OF MINUTES

Commissioner Strafuss moved to approve the minutes of 4/22, 4/26, 4/28, 4/29 and
4/30/2010. Commissioner Strahan seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye), and Strafuss (aye).

APPROVAL OF ACCOUNTS PAYABLE

Commissioner Strafuss moved to approval accounts payable and transfer entry as
follows:

Checks: 319539 – 319630

Warrants: none

Commissioner Strahan seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

PUBLIC COMMENT

Annette Fitzgerald spoke about the impact of the voluntary assistance income tax
program.

Art Winter spoke about Sunset Road request for county maintenance.

Pat Dooley spoke about the Ballot for Senior Citizen’s assistance tax program.

Darlene Kagan spoke about the Senior Citizens assistance tax program need.

Don Bruns also spoke in favor of the Senior Citizen’s assistance tax program.

Linda Jagears spoke in favor of the Senior Services tax.
Jeff Robinson spoke on OATS transportation and spoke in favor of the Senior Services
Tax.

Dorothy Knowles spoke from the Southwest Missouri Office on Aging in favor of the
Senior Services Tax.

Bob Shanz spoke against the Senior Services Tax.

Sheila Wyatt spoke about waiver of interest and penalties on a customer.

Gary Knudtson spoke in favor of the Senior Citizen’s assistance Tax.

Helen Soutee spoke about an EGIS check and Commissioner Pennel’s request to release
the check. She also spoke about the policy to not release the check without approval of at
least 2 Commissioners.

RECESS
9:50 AM

RECONVENED
9:58 AM

Kathleen Caruso spoke about issues in the County Courthouse.

Lucy Combs spoke about the accounts payable procedure.

Carol Davis spoke about the accounts payable incident.

Donna Neeley spoke about the 610.021 Executive Session minutes and that they are open
to public after a certain time period.

EMERGENCY SHELTER GRANT PROGRAM

Ron Houseman spoke about an emergency shelter grant and introduced Alan Catron of
Christian Associates to speak about the emergency shelter grant called ESGP
(Emergency Shelter Grant Program). Will Sinclair spoke from the grant writer’s
perspective on the ESGP.

Commissioner Strahan moved to approve and submit the ESGP Grant application.
Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

RECOVERY ZONE BOND

Dennis House (Taney County Fair Board) made a request for bonds to fund a search for
land for a permanent site for the Taney County Fair. Ron Houseman is investigating the
Recovery Zone Bond as a source of financing for the land. Ron said he knows it will
work for the funding of a building once the land is obtained.

POINTS PROGRAM

Mark Parent presented the Wing Points Program sponsored by ConocoPhillips. The
program has been approved by the Taney County Airport Board of Directors.

Commissioner Strafuss moved to approve and accept the Wing Points Program and spend
the money for a new Point Of Sales Credit Card machine which will be reimbursed by
ConocoPhillips as approved by the Airport Board. Commissioner Pennel seconded the
motion. The motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

BUS LINES

Jefferson Bus Lines is a new tenant at the Taney County Airport with a Kansas City to
Little Rock and vice versa route and are paying a $300.00 Docking Fee per month to use
the Taney County Airport.

Commissioner Strahan asked the bus lines agreement to be tabled until this afternoon.
Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

INSURANCE RELEASE

Commissioner Strafuss moved to approve the insurance claim release form for an
accident that occurred at the airport. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

DOCUMENT DESTRUCTION

County Clerk Donna Neeley presented the Records disposition list to be added to the
County Record below:

RECORDS DISPOSITION

County: Taney
Office: County Clerk
Date: 04/30/10

The following records have met their retention and are recommended for disposal under
RSMo 109.230 subsection 4. As the officeholder with jurisdiction over these records I,
Donna Neeley, elect to destroy these records by shredding and ask that this form be
entered into the minutes of the Taney County Commission.

INCLUSIVE
BOX # DESCRIPTION DATES RETENTION YEAR MET RETENTION SCHEDULE
 21 Accts. Payable 2005 5 yrs. 2010 GS007 & RSMo50.172.2
22 Accts. Payable 2005 5 yrs. 2010 GS007 & RSMo50.172.2
28 Precinct Roster 2007 2 yrs. 2009 Election Auth. 028.025
29 Precinct Roster 2007 2 yrs. 2009 Election Auth. 028.025
30 Precinct Roster 2007 2 yrs. 2009 Election Auth. 028.025
31 Precinct Roster 2007 2 yrs. 2009 Election Auth. 028.025
NVRA Cards
38 Returned 2004 5 yrs. 2009 Election Auth. 028.020
NVRA Cards
39 Returned 2004 5 yrs. 2009 Election Auth. 028.020
Bids-
119 Rejected/Expired 2004 5 yrs. 2009 GS055 & RSMo50.172.2
Bids-
122 Rejected/Expired 2004 5 yrs. 2009 GS055 & RSMo50.172.2
Purchase
123 Orders/Req. 2004 5 yrs. 2009 GS009 & RSMo50.172.2
Purchase
124 Orders/Req. 2004 5 yrs. 2009 GS009 & RSMo50.172.2
Precinct Roster-
136 4/8/2008 2008 2 yrs. 2010 Election Auth. 028.025
Precinct Roster-
137 4/8/2008 2008 2 yrs. 2010 Election Auth. 028.025
LAGERS Annual Non-
174 Mtg. Lit. 2000 records 2008
174 Old Inventory Lists 2002 COA 2008 GS054
174 Insurance Bids 2002 COA 2008 GS055
174 Settled Case File 1996 6 yrs. 2002 GS058
Election Ret Sched.
184 Voter Reg. Cards 2004 5 yrs. 2009 028.027
Election Ret Sched.
185 Voter Reg. Cards 2004 5 yrs. 2009 028.027
186 Accounts Payable 2004 5 yrs. 2009 GS007 & RSMo50.172.2
Co. Clerk Ret. Sched.
190 BOE 2004 5 yrs. 2009 P.15
Non
192 Copies-BOE 2009 records 2009
Non
193 Copies-BOE 2009 records 2009
Non
194 Copies-BOE 2009 records 2009
Letters to
Commissioners
197 from Peter Rea 2008 1 yr. 2/27/2010 GS012 - Correspondence
Unvoted
Provisional Ballots
1888 - 4/23/07 2007 2 yrs. 2009 Election Auth. 028.007
2409 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2413 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2418 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2419 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2422 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2423 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
 2424 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2425 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2426 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2428 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
Pre & Post Test
Ballots, Oaths - GS 028.007 & GS
2429 4/8/08 2008 2 yrs. 2010 028.022
2431 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2432 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2436 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2440 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2442 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2444 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2445 Ballots - 2/5/08 2008 2 yrs. 2010 Election Auth. 028.007
2446 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
2427 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
Ballots - 4/8/08 & GS 028.007 & GS
2438 Oaths 2008 2 yrs. 2010 028.022
Absentee Ballots -
2420 4/8/08 2008 2 yrs. 2010 GS 028.007 & 028.002
2421 Ballots - 4/8/08 2008 2 yrs. 2010 Election Auth. 028.007
Treasurer's COA + 1
233 Receipts 2004 yr. 2005 GS006, 008, 010, 011
Treasurer's COA + 1
235 Receipts 2004 yr. 2005 GS006, 008, 010, 011
Copy of General
236 Ledger 2004 Nonrecord 2004 General Schedule
237 Cancelled Checks 2004 5 yrs. 2009 GS010 & RSMo.50.272.2
238 Cancelled Checks 2004 5 yrs. 2009 GS010 & RSMo.50.272.2

Signed: Date:

RECESS
10:42 AM

RECONVENED
10:49 AM

PENALTIES & INTEREST

Sheila Wyatt requested the Commission waive the penalties and interest on parcel 08-4.0-
18-000-000-011.044 for 2009.
Commissioner Strafuss moved to waive and delete penalties and interest on 2009 taxes
for parcel 08-4.0-18-000-000-011.044. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

MEADOW LANE ROAD PETITION

Commissioner Pennel moved to take the rest of the roads in the Meadow Lane Road
Petition into the County maintenance System as Class IV roads. Commissioner Strahan
seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye), and
Strafuss (aye).

MALONE, FINKLE INVOICE – ACCOUNTS PAYABLE

Commissioner Pennel moved to approve check # 319483 that was held out of last week’s
accounts payable in the amount of $6,600 to Malone Finkle Associates. Commissioner
Strafuss seconded the motion. Commissioner Strafuss withdrew his second and motion
died for lack of a second.

Commissioner Strafuss moved to table until 1:00 PM. Commissioner Strahan seconded
the motion. The motion passed by vote: Pennel (nay), Strahan (aye), and Strafuss (aye).

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS
DISSOLVING THE VILLAGE OF BRADLEYVILLE

The Commission instructed Nikki Lawrence to schedule John Combs before Judge
Justice to take the oath in dissolving the village of Bradleyville and post bond as required
by the Judge.

SOUTHERN MISSOURI NATURAL GAS ENCROACHMENT AGREEMENT

The Commission will take this issue up later today.

NIKKI LAWRENCE – WORK SESSION W/COMMISSION
HPRP QUARTERLY REPORT

Commissioner Strafuss moved to approve the quarterly report from HPRP (Homelessness
Prevention Rapid Rehousing Program. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
11:25 AM

RECONVENED
11:30 AM
 BOB PAULSON – WORK SESSION WITH COMMISSION

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, & PERSONNEL PER
SECTION 610.021(1) (2) (3)

Commissioner Strafuss moved to go into Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

OUT OF EXECUTIVE SESSION
12:07 PM

Presiding Commissioner Pennel declared a recess.

RECONVENED
1:00 PM

STAFF DEPARTMENTAL FUNCTIONS – ROAD & BRIDGE
SUNSET ROAD

The Commission directed Frank Preston/John Soutee to suggest to the Sewer Board that
the county would do the road prep on Sunset Road if the Sewer Board would agree to pay
for the asphalting of the 200 feet plus the turnaround.

RECESS
2:00 PM

RECONVENED
2:08 PM

HEALTH CARE REFORM LAW

The Commission reviewed implications of the Health Care Reform Law with Vicky Rice
of Akers & Arney.

RECESS
 2:45 PM

RECONVENED
2:50 PM

TRANSPORTATION ADVISORY COMMITTEE – RESTRUCTURING
PROPOSAL

Commissioner Strafuss presented a proposal on “Transportation Advisory Committee
Summary of Methodology”.

RECESS
3:45 PM

RECONVENED
4:00 PM

MALONE, FINKLE INVOICE – ACCOUNTS PAYABLE

Commissioner Pennel moved to approve the release of the check #319483 for $6,600 to
Malone, Finkle. Commissioner Strafuss seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye), and Strafuss (aye).

STAFF DEPARTMENTAL FUNCTIONS – PURCHASING
BID AWARED – JANITORIAL SUPPLY

Commissioner Strafuss moved to award the bid to Pippin as the primary and White Castle
as the secondary janitorial supplier. Commissioner Strahan seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
4:10 PM

The minutes were taken and typed by Jim Yust, Deputy Clerk.