Commission Minutes

OFFICIAL MINUTES
April 26, 2010, 12TH DAY OF
THE APRIL ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00 AM with,
Chuck Pennel, Jim Strafuss and Danny Strahan present. The following proceedings were
had and made a matter of record:

Dick Scott opened the meeting with prayer followed by the Pledge of Allegiance.

APPROVAL OF MINUTES

Commissioner Strahan moved to approve the minutes of 4/19 and 4/21/2010.
Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

APPROVAL OF ACCOUNTS PAYABLE

Commissioner Pennel moved to approval accounts payable and 3 journal entries as
follows except for check # 319483 being held and Commissioner Strahan said he would
abstain from voting on Check # 319509 to Sunny Hills Nursery:

Checks: 319455 – 319518

Warrants: 5197 - 5199

Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (abstained), and Strafuss (aye).

PUBLIC COMMENT

James Strahan spoke to encourage everyone to return their property assessment forms by
May 1 in order to avoid penalty.

Bob Shanz spoke on several different subjects.

Donna Neeley stated that the Bi-annual voter canvas has been mailed.

PLANNING & ZONING BOARD APPOINTMENTS

Commissioner Strafuss moved to appoint Susan Martin to the P&Z board for Scott
Township. Commissioner Strahan seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye), and Strafuss (aye).
Presiding Commissioner Pennel declared a recess.

RECESS
9:12 AM

RECONVENED
9:22 AM

OZARK BEACH CHANGE ORDER #10

Commissioner Pennel moved to approve change order # 10 for the Ozark Beach Project.
Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

DAMSITE/SPRING CREEK CHANGE ORDER #2

Commissioner Strafuss moved to approve change order # 2 for the Damsite Project.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

MANHOLE RIM IMPORVEMENT CHANGE ORDER #1

Commissioner Strafuss moved to approve the manhole rim improvement change order
#1. Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

PERSONAL PROPERTY ABATEMENTS & PENALTIES & INTEREST

Commissioner Strahan moved to waive the penalties and interest because of a
governmental error on the Jeff Walster real estate property. Commissioner Strafuss
seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye), and
Strafuss (aye).

Commissioner Strafuss moved to waive penalty and interest because of a governmental
error on Whitney’s World of Crafts. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

CDGB BOYS CAMP ROAD AGREEMENT FOR PROFESSIONAL SERVICES &
GRANT WRITING ADMINISTRATIVE SERVICES CONTRACT
Commissioner Strafuss moved to table until 3 PM today. Commissioner Pennel seconded
the motion. The motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

PERSONAL PROPERTY ABATEMENTS & PENALTIES & INTEREST

Commissioner Strafuss moved to approve #20110103 abatement. Commissioner Pennel
seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye), and
Strafuss (aye).

Commissioner Strafuss moved to approve #20110102 abatement. Commissioner Pennel
seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye), and
Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
10:02 AM

RECONVENED
10:09 AM

BOB PAULSON – WORK SESSION WITH COMMISSION

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS
CONOCOPHILLIPS 66 – BRANDED AIRPORT DEALERS EXCESS LIABILITY
INSURANCE PROGRAM

Commissioner Strafuss moved to approve the ConocoPhillips 66 excess liability
insurance program. Commissioner Strahan Seconded the motion. The motion passed by
vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION – LITIGATION, REALESTATE & PERSONNEL PER
SECTION 610.021(1) (2) (3)

Commissioner Strafuss moved to go into executive Session pursuant to RSMo. 610.021
(1) – (3). Commissioner Pennel seconded the motion. The motion passed by roll call
vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
10:23 AM.

See Executive Session minutes for actions if any.
Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

OUT OF EXECUTIVE
10:30 AM

Presiding Commissioner declared a recess.

RECESS
10:31 AM

RECONVENED
10:35 AM

Donna Neeley swore in Danny Strahan as Temporary Presiding Commissioner as
Commissioner Pennel left the meeting.

STAFF DEPARTMENTAL FUNCTIONS – MAINTENANCE

The Commission reviewed the street lights, parking at the extension office and a parking
area for the Sheriff’s department east of the Sheriff’s Office.

R10 UNIT ON ROOF OF SHERIFF’S DEPARTMENT

Commissioner Strafuss instructed Renee Brusca to gather contact information on the bad
unit in order to check further on warranty on the equipment before replacing the
equipment.

NACO ANNUAL CONFERENCE

Commissioner Strafuss said that due to airline schedules, he will have to spend an extra
night in DC this week at the NACO conference that will not be picked up by the
conference which changes his estimate from $100 to $300. Commissioner Strahan said he
is OK with that change.

Commission Strafuss requested that he be allowed to spend from $1500 - $2000 for trip
to the Annual NACO Conference. This event is in July and it is already budgeted.
Commissioner Strahan said he is OK with that plan.

Commissioner Strafuss moved to approve that Jim Strafuss go to the NACO annual
conference. Commissioner Strahan seconded the motion. The motion passed by vote:
Strahan (aye), Strafuss (aye), and Pennel (absent).
 STAFF DEPARTMENTAL FUNCTIONS – PURCHASING
BID AWARD – DEICING MATERIALS

Commissioner Strafuss moved to approve Bingham Sand & Gravel as the primary vendor
and Guther Salt Company as the secondary vendor for rock salt. Commissioner Strahan
seconded the motion. The motion passed by vote: Strahan (aye), Strafuss (aye), and
Pennel (absent).

Commissioner Strafuss moved to approve Scotwood Industries as the primary vendor and
Sicalco, Ltd as the secondary vendor for Liquid Calcium/Sodium Chloride.
Commissioner Strahan seconded the motion. The motion passed by vote: Strahan (aye),
Strafuss (aye), and Pennel (absent).

NIKKI LAWRENCE – WORK SESSION W/COMMISSION

The Commission reviewed and approved the agenda for the week.

RECESS
11:13 AM

RECONVEND
11:15 AM

STAFF DEPARTMENTAL FUNCTIONS – ROAD & BRIDGE
SUNSET ROAD

The commission decided to repost Sunset Road extension for next week since
Commissioner Pennel would have input on this item.

Temporary Presiding Commissioner Strahan declared a recess.

RECESS
11:40 AM

RECONVENED
3:00 PM

The Commission reconvened in the County Clerk’s office with Jim Strafuss present and
Danny Strahan present via teleconference. Chuck Pennel was absent. Also present were
Bob Paulson, Travis of HDR Archer and Jim Yust.

Commissioner Strafuss moved to approve the Grant Application as presented for Boys
Camp Road along with the Fair Housing Resolution and the Excessive Force Resolution.
Commissioner Strahan seconded the motion. The motion passed by vote: Strahan (aye),
Strafuss (aye) and Pennel (absent).
Temporary Presiding Commissioner Strahan declared a recess.

RECESS
3:06 PM

The minutes were taken and typed by Jim Yust, Deputy Clerk.