Commission Minutes

OFFICIAL MINUTES
April 19, 2010, 9TH DAY OF
THE APRIL ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00 AM with,
Chuck Pennel, Jim Strafuss and Danny Strahan present. The following proceedings were
had and made a matter of record:

Sherri Veltkamp opened the meeting with prayer followed by the Pledge of Allegiance.

APPROVAL OF MINUTES

Commissioner Strafuss moved to approve the minutes of 4/5, 7, 9, 12, 13, 14, 15 and
4/16/2010. Commissioner Strahan seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye), and Strafuss (aye).

APPROVAL OF ACCOUNTS PAYABLE

Commissioner Strahan moved to approve accounts payable and transfers as follows
except for check #319396:

Checks: 319251 – 319345, 319364 – 319371, 319372, 319453, & 319454

Warrants: none

Transfers: Transfer for Paper

Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

PUBLIC COMMENT

Art Winter spoke about homes on Sunset Road past the county maintenance line and the
desire to have blacktop to 2 homes where aged and handicap people live.

Don Ehrhardt talked about the EGIS payment and the honesty and integrity reflected by
Mr. Pennel.

Bob Shanz spoke about need for a state audit and shooting firearms around homes.

Bobby Clay talked about the work out equipment for the Sheriff’s dept duplicating the
wellness center.
 ROAD SHARING REIMBURSEMENT FOR CITY OF FORSYTH

Ronald Potter, Mayor of Forsyth, talked about funding to complete the Coy Blvd/US 160
intersection.

Commissioner Strahan stated that the funds were swept off the table by the State last
year and there was nothing allocated in the 2010 budget for road sharing agreements.

Commissioner Pennel moved to table until 1:00 PM for approval consideration of
funding for this City project. Commissioner Strafuss seconded the motion. The motion
passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

RECESS
9:46 AM

RECONVENED
9:54 AM

MIKE ZIMMERMAN – TRILAKES BIOSOLIDS PROJECT – UPDATES &
OPTIONS

Michael Zimmerman with HTR-Archer discussed the biosolids project status. He said
that the project could be scaled back to a $6 million project. There is a possibility of a $3
million DNR grant with the provision of county matching funds.

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS
WELLNESS MIRRORS

The Commission instructed Frank Preston to have the work completed on mounting the
mirrors on a transfer of costs basis.

FORM 40 STATEMENT OF RAILROAD/UTILITY PROPERTY

The Commission elected to take no action since they had no documentation in order to
certify the accuracy of the information presented by the utility companies as presented by
the County Clerk.

RECESS
10:47 AM

RECONVENED
10:53 AM
 NIKKI LAWRENCE – WORK SESSION W/commission

The Commission reviewed the weekly agenda with Nikki Lawrence.

BID AWARDS – PROCUREMENT CARD

Commissioner Strafuss moved to accept Arvest Bank as the procurement card vendor for
the county. Commissioner Strahan seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye), and Strafuss (aye).

CURB & GUTTER – BID AWARD

Commissioner Strafuss moved to accept Journagan Construction $12,156.00 bid for the
curb & gutter on Shorty Cooper project. Commissioner Strahan seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

BODY ARMOR – BID AWARD

Commissioner Strafuss moved to accept Alamar Uniforms as the best body armor
solution at $518.00 each for 11 vests with 50% of the cost covered by a grant that the
Sheriff has. Commissioner Pennel seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye), and Strafuss (aye).

DIGITAL VOICE RECORDER – BID AWARED

Commissioner Strahan moved to approve Southern Computer Warehouse for the Digital
Video Recorders at $2,738.61 each for a total of 4. Commissioner Pennel seconded the
motion. The motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

MAIL ROOM PROCESS

The Commission decided to put a flyer in the paycheck stubs to announce the mail room
position application process for a lateral move by an existing employee.

RECESS
11:40 AM

RECONVENED
11:44AM

BOB PAULSON – WORK SESSION WITH COMMISSION
ENGAGEMENT OF REPRESENTATION
EXECUTIVE SESSION – LITIGATION, REAL ESATE & PERSONNEL
Commissioner Strahan moved to go into executive Session pursuant to RSMo. 610.021
(1) – (3). Commissioner Strafuss seconded the motion. The motion passed by roll call
vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
10:11 AM.

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

RECESS
12:19 PM

RECONVENED
1:00 PM

STAFF DEPARTMENTAL FUNCTIONS – ROAD & BRIDGE

Commissioner Strafuss moved that we allocate not to exceed $50,000 for the Coy Blvd
improvement that has to be used by 12/31/10 or forfeited. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

COY BOULEVARD PROPERTY

The Commission instructed Frank to contact Great River Engineering and get their
recommendation for action needed on Mrs. Lisa King’s property on Casey Boulevard and
get back with the Commission on the recommendation.

OLD JAIL STORAGE AREA – COLLECTOR’S BOOKS

The Commission instructed Frank to fill in holes in the floor in the old jail as requested
by Sheila Wyatt.

RECESS
1:47 PM

RECONVENED
1:52 PM

TRANSFER STATION – SHACK CREDIT CARD MACHINE
The Commission directed Frank to proceed with having I/S pull wire through conduit at
the Transfer Station on Buchanan for the credit card machine.

LAND USE CONTRACT – EGIS

The Commission discussed the status of P & Z Land Use process with Eddie Coxie and
decided to hold work sessions with Eddie to progress forward on the process.

Presiding Commissioner Pennel declared a recess.

RECESS
3:16 PM

The minutes were taken and typed by Jim Yust, Deputy Clerk.