Commission Minutes

OFFICIAL MINUTES
March 1, 2010, 25th DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00 AM with,
Chuck Pennel, Jim Strafuss and Danny Strahan present. The following proceedings were
had and made a matter of record:

APPROVAL OF MINUTES

Commissioner Strahan moved to approve the minutes for 2/24/2010. Commissioner
Strafuss seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

ACCOUNTS PAYABLE

Commissioner Strafuss moved to approve the following accounts payable, journal entries
and transfers. Commissioner Pennel seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye), and Strafuss (aye).

Checks: 318594 – 318712, holding check number 318687

Warrants: 5172 - 5174

Commissioner Strafuss moved to approve check number 318687. Commissioner Strahan
seconded the motion. The motion passed by vote: Pennel (nay), Strahan (aye), and
Strafuss (aye).

PUBLIC COMMENT

Rick Ziegenfuss, City of Hollister, thanked the Commission, Mr. Paulson and the
intergovernmental committee for their effort in the intergovernmental sewer agreement.

Chris Berndt, Western Taney County Fire, spoke regarding the tornado season and an
upcoming state drill. He provided the Commission handouts on the information, and
inquired on providing informative sessions with each individual office for tornado
readiness. The Commission recommended that he coordinate with Melissa Duckworth in
Emergency Management.

NEW/OLD BUSINESS

MEADOW LANE
Commissioner Strafuss moved to table the Meadow Lane discussion until after 1:00 pm.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

DESTRUCTION OF RECORDS

County Clerk Donna Neeley presented the following list of records ready for destruction,
to be entered into the Minutes:

RECORDS DISPOSITION

County: Taney
Office: County Clerk
February 23,
Date: 2010

YEAR
BOX # DESCRIPTION INCLUSIVE DATES RETENTION MET RETENTION SCHEDULE
16 Accounts Payable 2004 5 yrs. 2009 GS007 & RSMo50.172.2
17 Accounts Payable 2004 5 yrs. 2009 GS007 & RSMo50.172.3
18 Accounts Payable 2004 5 yrs. 2009 GS007 & RSMo50.172.4
19 Accounts Payable 2004 5 yrs. 2009 GS007 & RSMo50.172.4
20 Purchase Requisition 2004 5 yrs. 2009 GS009 & RSMo50.172.2
28 Precinct Roster 2007 2 yrs. 2009 Election Auth. 028.025
29 Precinct Roster 2007 2 yrs. 2009 Election Auth. 028.025
30 Precinct Roster 2007 2 yrs. 2009 Election Auth. 028.025
31 Precinct Roster 2007 2 yrs. 2009 Election Auth. 028.025
38 NVRA Cards Returned 2004 5 yrs. 2009 Election Auth. 028.020
39 NVRA Cards Returned 2004 5 yrs. 2009 Election Auth. 028.020
119 Bids - Rejected/Expired 2004 5 yrs. 2009 GS055 & RSMo50.172.2
122 Bids - Rejected/Expired 2004 5 yrs. 2009 GS055 & RSMo50.172.2
123 Purchase Orders/Req. 2004 5 yrs. 2009 GS009 & RSMo50.172.2
124 Purchase Orders/Req. 2004 5 yrs. 2009 GS009 & RSMo50.172.2
174 LAGERS Annual Mtg. Lit. 2000 2008 Non-records
174 Old Inventory Lists 2002 COA 2008 GS054
174 Insurance Bids 2002 COA 2008 GS055
174 Settles Case File 1996 6 yrs. 2002 GS058
183 Correspondence 1996 1 yr. 1997 GS012
183 Public Notices 2005 3 yrs. 2008 GS022
183 Receipt Books 2003 5 yrs. 2008 GS011
183 Copies of Time Sheets 2005 2008 Non-records
Notary Amended Co. Clerk Ret. Sched.
183 Commission 2002 5 yrs. 2007 P.5
184 Voter Reg. Cards 2004 5 yrs. 2009 Election Auth. 028.027
185 Voter Reg. Cards 2004 5 yrs. 2009 Election Auth. 028.027
186 Accounts Payable 2004 5 yrs. 2009 GS007 & RSMo50.172.2
Co. Clerk Ret. Sched.
190 BOE 2004 5 yrs. 2009 P.15
192 Copies - BOE 2009 2009 Non-records
193 Copies - BOE 2009 2009 Non-records
 194 Copies - BOE 2009 2009 Non-records
Feb-
1014002411 Ballots - 2/5/08 2/5/2008 2 yrs. 10 Election Auth. 028.007
Feb-
1014002415 Voted Ballots - 2/5/08 2/5/2008 2 yrs. 10 Election Auth. 028.007
Feb-
1014002430 Pre-Test & Post-Test 2/5/2008 2 yrs. 10 Election Auth. 028.010
Feb-
1014002433 Rejected Provisional Ballots 2/5/2008 2 yrs. 10 Election Auth. 028.007
Feb-
1014002434 Unvoted Ballots 2/5/2008 2 yrs. 10 Election Auth. 028.007
Feb-
1014002437 Voted Ballots - 2/5/08 2/5/2008 2 yrs. 10 Election Auth. 028.007
Feb-
1014002439 Provisional Ballots 2/5/2008 2 yrs. 10 Election Auth. 028.007
Feb-
1014002441 Voted Ballots - 2/15/08 2/15/2008 2 yrs. 10 Election Auth. 028.007
Feb-
1014002443 Voted Ballots - 2/5/08 2/5/2008 2 yrs. 10 Election Auth. 028.007
Nov-
1014002447 Election Reports & Seals 11/6/2007 2 yrs. 09 Election Auth. 028.010
Feb-
1014002408 Voted Absentee Ballots 2/5/2008 2 yrs. 10 Election Auth. 028.007
Feb-
1014002410 Spoiled Ballots 2/5/2008 2 yrs. 10 Election Auth. 028.007
Feb-
1014002416 Voted Ballots 2/5/2008 2 yrs. 10 Election Auth. 028.007

Authorizing Signature Date

RENO SPRINGS ESTATES ROAD PETITION

Commissioner Strafuss moved to table the petition discussion until 1:00 pm.
Commissioner Strahan seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

CDBG – HIDING PLACE GRANT

Joan Chowning spoke regarding the CDBG Facilities Grant and Hiding Place Ministries
pursuing the grant for purchasing a men’s home. Ron Houseman spoke regarding the
number of eligible applications for the grant.

The Commission presented a Certificate of Appreciation to Joan Chowning for her
dedication and enthusiasm in performing her duties for Taney County.
 SB 928 AND HB 2048

The Commission discussed an email sent to them from Renee Johnson with the Theatre
League, in respect to House and Senate bills 2048 and 928. The Theatre League is
objecting to paragraphs two and three of the bills. The Commission urged citizens to
contact their local Senators and Representatives in regards to this matter. The
Commission agreed to send a letter to the Theatre League in support of their efforts.

STATE AUDIT

Commissioner Strafuss informed citizens that the State Auditor’s office had contacted
him with an estimate of $60,000.00 for an audit of one office. The Auditor’s office urged
the County to create a list of particular concerns which the State could then use to
estimate the cost of a possible audit.

Bob Schanz discussed the previous article in the Branson Trilakes News and the
estimated audit cost amount in the article being incorrect. He stated the possible cost
amount could be $100,000.00, and the cost being a worthy amount. He pointed out the
following areas as being of particular concern: the County’s dwindling rainy-day fund,
and the fact that it has been ten years since the County has been audited by the State. Mr.
Schanz would request an audit of all departments.

Rick Findley agreed the $250,000.00 audit amount was an incorrect figure. He said the
State suggested the County look to the current auditing company for aide, as the State is
very busy. He also explained there are different audits which can be performed. He
requested that Mr. Schanz create a specific list of concerns. The Commission and the
County Clerk provided Mr. Schanz with a copy of the County’s recent audit.

Commissioner Strahan spoke regarding his ongoing request for a grand jury review of the
County’s operations.

Commissioner Pennel spoke regarding the TIF payments in the Accounts Payable for the
day.

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

SEWER INTERGOVERNMENTAL AGREEMENT WITH CITY OF
HOLLISTER

County Counselor Bob Paulson presented the Intergovernmental Sewer Agreement with
amendments. Mr. Paulson recommended the agreement for approval. Commissioner
Strafuss moved to approve the agreement as amended. Commissioner Strahan seconded
the motion. The motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

RECESS
9:50 AM
 RECONVENED
9:55 AM

MILL HOLLOW ROAD EASEMENT

Frank Preston presented the request of the school district to create a turnaround.
Commissioner Strahan moved to approve the easement. Commissioner Pennel seconded
the motion. The motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

WORK SESSION – NIKKI LAWRENCE

WELLNESS CENTER

The Commission discussed whether or not the equipment instructor was still needed, or if
the County should allow the equipment to be utilized at the user’s own risk.

Ryan Gibbs gave the Commission an update on the Center’s access door. Commissioner
Strafuss requested and was granted the Commission’s approval to aid Ryan in contacting
the door company.

The Commission decided that from this point forward users could exercise on the
equipment at their own risk.

Nikki presented a request of the training volunteer to use the Center in exchange for the
donation of dumbbells. The Commission granted him access.

The Commission discussed whether or not music should be allowed in the Center. The
Commission was in favor of people using ear buds, iPods and other portable devices.

AGENDA REVIEW

The Commission discussed the weekly agenda.

CELL PHONES

The Commission discussed the possible transfer of cell phones to different employees.

MILEAGE RATE

Commissioner Strafuss moved to accept the new mileage rate of $.47. Commissioner
Pennel seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

COMMUNITY CALENDAR
Nikki Lawrence discussed the request of a County employee to have a Community
Calendar added to the website. Commissioner Strafuss presented his concerns about
adding a calendar online. The Commission agreed the employees could use the hallway
bulletin boards to post their personal items.

The Commission requested that Nikki coordinate with Western Taney County Fire on the
upcoming tornado drill and shelter sites for the employees.

The Commission discussed the Friday meeting on Blue Ridge Drive. They decided to
move the meeting up to 10:00 am, if possible.

WORK SESSION – BOB PAULSON

EXECUTIVE SESSION – LITIGATION, REAL ESTATE & PERSONNEL PER
SECTION 610.021 (1) (2) (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo. 610.021.
(1) (2) (3). Commissioner Strahan seconded the motion. The motion passed by roll call
vote Pennel (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
10:30 AM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote Pennel (aye), Strahan (aye), and
Strafuss (aye).

OUT OF EXECUTIVE
11:09 AM

Commissioner Pennel moved to table Executive Session until 1:00 pm. Commissioner
Strafuss seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

RECESS
11:10 am

RECONVENED
11:38 AM

STAFF DEPARTMENTAL MEETING – PURCHASING
Commissioner Strahan moved to keep lawn care in-house. Commissioner Pennel
seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye), and
Strafuss (aye).

The Commission discussed the renewal periods for the County Insurance Agents, Akers
and Arney. They requested that Linda Gifford do more research on the matter.

Linda Gifford provided Bob Paulson with an update email on the Hiding Place Ministry.

Linda Gifford announced that the procurement card bid will open Monday, March 8,
2010 at 8:00 am.

Commissioner Pennel declared a recess until 1:00pm. Commissioner Strahan seconded
the motion. The motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

RECESS
11:43 AM

RECONVENED
1:00 PM

EXECUTIVE SESSION – LITIGATION, REAL ESTATE & PERSONNEL PER
SECTION 610.021 (1) (2) (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo. 610.021.
(1) (2) (3). Commissioner Strahan seconded the motion. The motion passed by roll call
vote Pennel (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
1:01 AM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote Pennel (aye), Strahan (aye), and
Strafuss (aye).

OUT OF EXECUTIVE
1:04 AM

Commissioner Strafuss moved to table Executive Session until 2:15 pm. Commissioner
Pennel seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

STAFF DEPARTMENTAL MEETING – ROAD & BRIDGE
Frank Preston presented the Commission with a report summarizing the yearly cost of
road maintenance for the County. The Commission requested a revised report of yearly
costs.

Commissioner Pennel moved to table Reno Springs and Meadow Lane until March 22,
2010. Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel
(aye), Strahan (aye), and Strafuss (aye).

Mr. Preston updated the Commission on the remaining salt supply, shifting work hours
and spring clean-up.

RECESS
1:51 PM

RECONVENED
2:05 AM

MIKE LEIDECKER – ENERGY CONSERVATION

Mike Leidecker presented a PowerPoint presentation on Chevron Energy Solutions for
the Commission.

RECESS
2:42 PM

RECONVENED
2:47 PM

EXECUTIVE SESSION – LITIGATION, REAL ESTATE & PERSONNEL PER
SECTION 610.021 (1) (2) (3)

Commissioner Pennel moved to go into Executive Session pursuant to RSMo. 610.021.
(1) (2) (3). Commissioner Strafuss seconded the motion. The motion passed by roll call
vote Pennel (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
2:48 PM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote Pennel (aye), Strahan (aye), and
Strafuss (aye).

OUT OF EXECUTIVE
3:08 PM
Presiding Commissioner Pennel declared a recess.

RECESS
3:09 PM

The minutes were taken and typed by Cristy Smith, Deputy Clerk.