Commission Minutes

OFFICIAL MINUTES
FEBRUARY 01, 2010, 14th DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00AM with,
Chuck Pennel, Jim Strafuss, and Danny Strahan present. The following proceedings were
had and made a matter of record:

Commissioner Pennel opened the meeting with prayer followed by the Pledge of
Allegiance.

APPROVAL OF MINUTES

Commissioner Strahan moved to approve minutes for 1/6, 1/8, 1/25, 1/26, & 1/28 /10.
Commissioner Strafuss seconded the motion. The motion passed by vote Pennel (aye),
Strahan (aye), and Strafuss (aye).

APPROVAL OF ACCOUNTS PAYABLE

Commissioner Pennel moved to approve accounts payable as follows and Cornerstone
and Cantwell – Smith bills which will be transferred to Sewer Department by journal
entry transfer:

Checks: 318175 - 318251

Warrants: 5157 - 5160

Commissioner Strafuss seconded the motion. The motion passed by vote Pennel (aye),
Strahan (aye), and Strafuss (aye).

PUBLIC COMMENT

There were no public comments.

WHITE RIVER COMMUNICATION PROJECT

Commissioner Strahan moved to approve the letter to Senator Bond to put in an
appropriation request for the White River Communication Project. Commissioner
Strafuss seconded the motion. The motion passed by vote Pennel (aye), Strahan (aye),
and Strafuss (aye).

HIDDEN MEADOWS SUBDIVISION
David Junge presented maps and original petition on roads that have not been taken into
the maintenance system. Shawn Pingleton asked questions on previous submitted
petitions. They now have an updated petition prepared.

Commissioner Strafuss moved to take in the road, but no maintenance to the road until
2012 due to budget constraints. Commissioner Strafuss withdrew his motion.

Commissioner Strahan moved to table consideration of this road until more discussion
can take place at 1:30 PM today. Commissioner Strafuss seconded the motion. The
motion passed by vote Pennel (nay), Strahan (aye), and Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
9:30 AM

RECONVENED
9:50 AM

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

ESSARY ROAD EASEMENT

Commissioner Strafuss moved to accept the Essary Road easements. Commissioner
Pennel seconded the motion. The motion passed by vote Pennel (aye), Strahan (aye), and
Strafuss (aye).

BROWN CEMETERY

Commissioner Strahan had received a request for the county to sell some materials to
Brown Cemetery, but stated that could be a slippery slope to start selling materials to
individual contractors. The Commissioners are in agreement that they will not get into the
resale of materials.

County Clerk Donna Neeley stated that she is going to pay her employees overtime if her
department is being reimbursed by other political sub divisions or by the state but not
when the county is paying for the election.

NIKKI LAWRENCE – WORK SESSION WITH COMMISSION

The Commission reviewed items with Nikki on the agenda for the week.

BOB PAULSON – WORK SESSION WITH COMMISSION
EXECUTIVE SESSION – LITIGATION, REALESTATE & PERSONNEL PER
SECTION 610.021 (1) (2) (3)
Commissioner Strafuss moved to go into exec Session pursuant to RSMo. 610.021. (1)
(2) (3). Commissioner Strahan seconded the motion. The motion passed by roll call vote
Pennel (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
10:37 AM

See Executive Session minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote Pennel (aye), Strahan (aye), and
Strafuss (aye).

OUT OF EXECUTIVE
11:30 AM

CCTV CONTRACT CHANGE ORDER

Commissioner Strahan moved to approve the deduct change order on the CCTV contract.
Commissioner Strafuss seconded the motion. The motion passed by vote Pennel (aye),
Strahan (aye), and Strafuss (aye).

OZARK BEACH PROJECT CHANGE ORDER

Commissioner Strafuss moved to approve the change order for the add-ons and deducts
netting to $42,493.00 additional on the Ozark Beach Project. The motion passed by vote
Pennel (aye), Strahan (aye), and Strafuss (aye).

HYDRAULIC THUMB BID

Frank Preston stated that due to budget constraints, he would like to drop the need for the
hydraulic thumb for the excavator.

Commissioner Strahan moved to reject all bids on the hydraulic thumb due to budget
constraints. Commissioner Strafuss seconded the motion. The motion passed by vote
Pennel (aye), Strahan (aye), and Strafuss (aye).

Commissioner Strafuss moved to table the executive personnel session till 9:30 AM
tomorrow. Commissioner Pennel seconded the motion. The motion passed by vote
Pennel (aye), Strahan (aye), and Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
11:44 AM
 RECONVENED
1:02 PM

STAFF DEPARTMENTAL MEETING – ROAD & BRIDGE

The Commission directed Frank to call the Mountain Underground and inquire as to cost
to store salt at their location.

The Commission directed Frank Preston to prepare paperwork to return the cul-de-sac at
end of Lake Point Road to Dale Christensen and direct the plow crews to drop the plow
from the end of Lake Point Road in the maintenance system on out to highway “O” even
though it is a public road but not a county maintenance road.

The Commission directed Frank to send a letter to the property owner at the cul-de-sac on
Zinnia Road and explain that you can’t park a vehicle in the cul-de-sac to prevent snow
plowing.

The Commission directed Frank to have the crews plow Warren road up the hill.

The Mark Twain and Bradleyville School intergovernmental agreement expired at the
end of 2005 so the county has not stored materials there nor has the county snow plowed
the parking areas.

The Commission directed Frank to contact Mel Eakins about the damage to the 4 drain
pipes coming out below the judicial center. The construction of Shorty Cooper street
costs will come from the Capital Improvement line budget.

Frank talked about an Acacia Club drainage problem that may have been caused by
beginning of development of condos.

POSTAGE MACHINE

Gary Morgan presented some information to the Commission on departmental usage and
peak mailings by various departments. The Commission directed Gary to get with the
Circuit Clerk to refine usage numbers in dollars on mailings.

Presiding Commissioner Pennel declared a recess.

RECESS
2:19 PM

The minutes were taken and typed by Jim Yust, Deputy Clerk.