Commission Minutes

OFFICIAL MINUTES
December 18, 2009, 39th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 8:30AM with
Chuck Pennel present, Jim Strafuss present via teleconference and Danny Strahan absent.
The following proceedings were had and made a matter of record:

AGENDA REVIEW

Commissioner Strafuss moved to approve the Monday, December 21, 2009 agenda as
presented, with the exception of removing the discussion on the Developmentally
Disabled. Commissioner Pennel seconded the motion. The motion passed by vote: Pennel
(aye), Strafuss (aye) and Strahan (absent).

Presiding Commissioner Pennel declared a recess.

RECESS
8:35 AM

The meeting was reconvened with Chuck Pennel present, Jim Strafuss present via
teleconference and Danny Strahan absent.

RECONVENED
9:00 AM

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS

A general discussion on the closing of the Courthouse on Christmas Eve ensued.
Commissioner Strafuss commented that he had received approximately 90% feedback
from all the departments. Of those that responded, the majority were in favor of closing
for Christmas Eve. The only exception of note was for the Judicial Center.
Commissioner Strafuss was awaiting word from Circuit Clerk Brenda Neal on whether or
not a single maintenance person would be required to be on staff by law. It was stated
that the individual department heads would need to make their own decisions on how to
either compensate their employees or have them use their comp and vacation time.
Commissioner Pennel moved to close the Administrative Courthouse Building on
Christmas Eve, and the Judicial Center after word had been received from the Circuit
Clerk. Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel
(aye), Strafuss (aye) and Strahan (absent).

General discussion on the remaining agenda for the day ensued.

Presiding Commissioner Pennel declared a recess.
 RECESS
9:05 AM

The meeting was reconvened with Chuck Pennel, Danny Strahan and Jim Strafuss
present via teleconference.

RECONVENED
11:30 AM

BID AWARD – ENERGY AUDIT

Commissioner Strafuss moved to table the Bid Award issue until 1:15 pm.
Commissioner Strahan seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye) and Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
11:33 AM

The meeting was reconvened with Chuck Pennel present, and Danny Strahan and Jim
Strafuss present via teleconference.

RECONVENED
1:15 PM

BID AWARD – ENERGY AUDIT

Purchasing Agent Linda Gifford presented information on the Energy Audit RFQ with
recommendations as follows: Malone, Finkle, Eckhardt & Collins, Inc. first with a 100
point rating; Architectural Energy Corporation recommended second with a 98 point
rating; Chevron Energy Solutions recommended third with an 86 point rating.

Commissioner Strahan moved to order the ratings of the companies as follows: Malone,
Finkle, Eckhardt & Collins, Inc. first, Architectural Energy Corporation second and
Chevron Energy Solutions third, with the awarded bid going to Malone, Finkle, Eckhardt
& Collins, Inc.. Commissioner Pennel moved to table the issue until Monday, December
21, 2009 at 1:30 pm. The motion died for lack of a second. Commissioner Strafuss
seconded the prior motion of Commissioner Strahan. The motion passed by vote: Pennel
(nay), Strahan (aye) and Strafuss (aye).

BUDGET – EXT COUNCIL & JUVENILE OFFICE

Wayne Dietrich spoke regarding the removal of $1,200.00 of overtime from the
Extension office budget. Commissioner Strahan moved to include the $1,200.00 of sick
leave and vacation pay in the Extension office budget. Commissioner Strahan withdrew
his motion. Commissioner Pennel moved to approve a bottom line of $47,642.00, the
same amount as the Extensions 2009 approved budget. Commissioner Strahan seconded.
The motion passed by vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

Mike Scofield spoke regarding the removal of $5,249.00 from the Juvenile salary budget,
which was needed for a clerical position. Commissioner Strafuss moved to set the
Juvenile budget back at $133,124.02. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
1:46 PM

The minutes were taken and typed by Cristy Smith, Deputy Clerk.