Commission Minutes

OFFICIAL MINUTES
December 3, 2009, 29th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 11:00AM with,
Chuck Pennel, Danny Strahan and Jim Strafuss present. The following proceedings were
had and made a matter of record:

ADMINISTRATIVE & DEPARTMENTAL FUNCTIONS – QUOTES ON
COPIER

Moving Dixie Wagner has created a need for another copier. Commissioner Strafuss
suggested purchasing a new copier for the Commission office and transferring the present
copier to Dixie’s office.

Commissioner Strahan moved to buy a scanner/copier/printer that supports Docuware on
the state bid price. Commissioner Pennel seconded the motion. The motion passed by
vote: Pennel (aye), Strafuss (aye) and Strahan (aye).

STAFF DEPARTMENTAL MEETING – ROAD & BRIDGE

CHANGE ORDERS FOR COON CREEK

Frank Preston brought a $16,872 change order number 3 to grind the edge of the existing
road in order to blend with new pavement due to a MODOT requirement to the
Commission for approval.

Commissioner Strafuss moved to approve change order number 3 for work on Coon
Creek and BB highway. Commissioner Pennel seconded the motion. The motion passed
by vote: Pennel (aye), Strafuss (aye) and Strahan (aye).

EMERGENCY PLOWING PROCEEDURE

Frank discussed the reallocation procedure in responding to calls about emergency snow
clearing. Commissioner Strafuss suggested that only Frank Preston or Randy Haes should
make the decision. Commissioner Strahan suggested that the calls go from the office to
the Lead person and the Lead person make the decision and call Frank if they need help
with the decision.
K-DOCK

Frank discussed a potential wash out problem on the Wilson Property road if there is a
large rain. The Commission asked Frank to talk to the Corps of Engineers concerning a
large grant that the Corps received to fix the K-Dock Road and see if the County Road &
Bridge can do the work funded by this grant.
 INGENTHRONE ROAD AND H HIGHWAY

There is a fence located on a platted county road and a new neighbor is asking when the
fence will be removed. The Commission asked Frank to check with Mr. Rick Brown the
realtor and see if there can be an exchange of easements with the new property owner.

QUAIL ROAD

Originally the property owner wanted a 60-foot culvert and 2 loads of rock. The
Commission determined that the project would require more work than the property
owner is suggesting in order to complete the project correctly. The Commission is not
convinced that it is a county problem.

DIRT AGREEMENTS

Frank brought 2 more standard dirt agreements to the Commission for approval: Bonnie
Rogers, 586 Gunnison Road, Kirbyville and Bill Daniels, 948 Savage Road, Kirbyville.

MEADOW RIDGE

Lonnie Brown, President of Meadow Ridge Property Owners Association, sent a letter
asking the Commission to take in Round Hill, Mesquite, Shadow View and Shadow Lake
roads into the County Maintenance System excluding the down hill portion of Round Hill
Road from snow removal with a hold harmless agreement on the lots owned by Horizon
Hills LLC. The Commissioners decided not to take action until the hold harmless
agreement requested from Horizon Hills LLC is received.

LAKE POINT CUL-DE-SAC

Frank said he had a request from Dale Christensen to eliminate the cul-de-sac on Lake
Point Road because there is a public road that continues on to O highway and the county
can use it and not have to turn around. The Commission asked Frank Preston to listen to
the audio discussion on Cedar Shores Ranch Estates road petition. The Commission had
decided that since the short road connecting Lake Point Road with O highway is not wide
enough to ever be considered for county maintenance, that the cul-de-sac at the end of
county maintenance on Lake Point Road would need to be available for use should the
short road ever be closed by Court order.

BIRD ROAD

Mrs. Taylor Smith complained that people speed on this section of road since it is straight
and flat and she would like a guardrail to protect her property and there have been 2
accidents there recently. The Commission determined that the road conditions do not
meet the criteria for guardrail.
 TANK INSTALLATION FOR WTCF

There is a new request for a drainage ditch for the new water tank excavation by the
Western Taney County Fire district. The Commission asked Frank to get an addendum to
the intergovernmental agreement for Road & Bridge to dig the requested drainage ditch
and bring it back to the Commission for approval.

TRANSFER STATION – DNR REQUIREMENT FOR DOORS

The Commission requested a redesign of the Transfer Station building improvements to
include doors as required by DNR.

EASTSIDE LUNCH AREA ADDITION

The Commission is OK with an addition for lunch area and 1 office upstairs to be built by
the Road & Bridge department for the East Barn.

PARKING LOT SNOW REMOVAL

Frank Preston will arrange for snow removal in the new parking lot and the parallel
parking along the street as well as in front of Road & Bridge and the P&Z/Sewer
building.

Presiding Commissioner Pennel declared a recess

RECESS
12:19 PM

RECONVENED
12:45 PM

HDR – VENICE ON THE LAKE STUDY

Commissioner Strafuss presented facts to indicate that with the anticipated hookup rate in
the Venice on the Lake area, the projection would be for an annual operating loss on the
projected plant.

Commissioner Strafuss moved to table the discussion on the Venice on the lake study
until December 16th. The motion died for lack of a second.

Commissioner Strafuss moved to deny the study on Venice on the lake. The motion died
for lack of a second.

Commissioner Pennel moved to accept the recommendation of the sewer board and go
ahead with the study. The motion died for lack of a second.
Commissioner Strahan moved to table the discussion on the Venice on the Lake study
until December 16th. Commissioner Strafuss seconded the motion. The motion passed by
vote: in favor Strahan (aye), and Strafuss (aye) and opposed Pennel (nay).

CHANGE ORDER # 1 – SPRING CREEK

Commissioner Pennel moved to approve Change Order # 1 deduct on the Spring Creek
Project as submitted by Mel Eakins. Commissioner Strahan seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

CHANGE ORDER # 5 HOLIDAY HILLS

Commissioner Strahan moved to accept change order # 5 deduct of $1,019.20 on the
Holiday Hills Project. Commissioner Pennel seconded the motion. The motion passed by
vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

CHANGE ORDER # 6 OZARK BEACH

Commissioner Strafuss moved to approve Change Order # 6 add $1710.00 on the Ozark
Beach Project. Commissioner Pennel seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye) and Strafuss (aye).

BID AWARD – MANHOLE RIM IMPROVEMENTS

Mel Eakins presented a $71,000 Rosetta Construction bid for 82 manholes on a unit price
contract.

Commissioner Strafuss moved to accept lowest bidder, Rosetta Construction, for the
manhole rim improvements project. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

OZARK BEACH – ADDITIONAL INSPECTOR

Mel Eakins is requesting an additional inspector to cover the large number (8 to 10) of
construction crews all working at the same time.

Commissioner Pennel moved to approve the request for an additional inspector on an
hourly basis. Commissioner Strafuss seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye) and Strafuss (aye).

DIRT AGREEMENTS – APPROVAL
Commissioner Strafuss moved to approve the Bonnie Roger and Bill Daniel dirt
agreements. Commissioner Strahan seconded the motion. The motion passed by vote:
Pennel (aye), Strafuss (aye), and Strahan (aye).

TRANSFER STATION CHECK ACCEPTANCE

Commissioner Pennel moved to return to accepting checks at the transfer station.
Commissioner Strahan seconded the motion. The motion passed by vote: in favor Pennel
(aye), Strahan (aye) and opposed Strafuss (nay).

ROADSIDE TRASH GRANT

Drury University wants to do a grant project study on trash on the roadsides in Taney
County. The Commission agreed to participate in the study.

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo.
610.021.3. Commissioner Pennel seconded the motion. The motion passed by roll call
vote: Pennel (aye), Strafuss (aye) and Strahan (aye).

EXECUTIVE SESSION
1:55 PM

See Executive Session for actions if any.

Commissioner Pennel moved to go out of Executive Session. Commissioner Strafuss
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strafuss (aye),
and Strahan (aye).
OUT OF EXECUTIVE SESSION
2:37 PM

Presiding Commission Pennel declared a recess.

RECESS
2:38 PM

The minutes were taken and typed by Jim Yust, Deputy Clerk.