Commission Minutes

OFFICIAL MINUTES

October 26, 2009, 13th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00 AM with,
Chuck Pennel and Jim Strafuss present and Danny Strahan absent. The following
proceedings were had and made a matter of record:

Commissioner Strafuss opened the meeting with prayer followed by the Pledge of
Allegiance.

Commissioner Strafuss moved to approve the minutes for September 28, October 19, 21,
22 and 23, 2009. Commissioner Pennel seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (absent), and Strafuss (aye).

Commissioner Strafuss moved to approve Accounts Payable as follows:

Checks: 316760 - 316843

Warrants: 5108

Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (absent), and Strafuss (aye).

CEDAR SHORES RANCH ESTATES ROAD PETITION – SEVERAL ROADS

Commissioner Pennel read excerpts from the Road Petition.

David and Cheryl Altis addressed the intentions on the portion of Lake Point Road
between the sub division boundary and O Highway. The Commission indicated that this
section was not part of the petition and would be left alone until some future date since it
was only a 20 foot wide public road as indicated by a Court ruling.

Dale Christensen asked some questions concerning the county’s intention of road width
past the cul-de-sac to the end of the sub division property line on Lake Point Road.

Ken Flowers asked some questions about emergency access in inclement weather for
emergency health problems. Frank Preston, Road Supervisor and Jimmie Russell, Sheriff
addressed these questions.

Commissioner Strafuss moved to take in all sections of the Roads Lake Ranch, Lake
Terrace, River Ranch, Circle Ranch and Lake Point as presented in the petition as class 4
roads into the County Road Maintenance Program. Commissioner Pennel seconded the
motion. The motion passed by vote: Pennel (aye), Strahan (absent), and Strafuss (aye).
Frank Preston addressed the timeliness expectations for snow removal and road edge
mowing on the class 4 roads indicating that snow removal would probably not happen for
12 – 14 hours after snow fall ceased and mowing would probably only occur 2 to 3 times
per year. Frank asked the citizens to continue to mow out to the edges of the road when
possible.

CONSTRUCTION HOURS ORDINANCE - AMENDMENT

Commissioner Pennel moved to amend section 2.1 of the Construction Hours Ordinance
to remove the last sentence and amend the times to 7 am to 9 pm. The motion died for
lack of a second.

Commissioner Strafuss moved to amend section 2.1 to remove the last sentence. The
motion died for lack of a second.

Commissioner Pennel moved to table the Construction Ordinance Amendment.
Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (absent), and Strafuss (aye).

OZARK MAILING PAYMENT APPROVAL

Commissioner Strafuss moved to approve payment for Ozark Mailing Services.
Commissioner Pennel seconded the motion. . The motion passed by vote: Pennel (aye),
Strahan (absent), and Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
10:16AM

RECONVENED
10:38 AM

MOVE RYAN GIBBS TO FULL TIME EMPLOYEE

Commissioner Pennel moved to put Ryan Gibbs on full time in IS with benefits.
Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (absent), and Strafuss (aye).

MOVING BUDGETED BENEFITS FOR ANIMAL CONTROL TO THE
HEALTH DEPARTMENT

Commissioner Strafuss moved to transfer the benefits part of the animal control
employees to the health department. Commissioner Pennel seconded the motion.
The motion passed by vote: Pennel (aye), Strahan (absent), and Strafuss (aye).
 CONSTRUCTION HOURS ORDINANCE

Commissioner Pennel moved to eliminate the Sunday exception from the Construction
Hours Ordinance. Commissioner Strafuss seconded the motion. The motion passed by
vote: Pennel (aye), Strahan (absent), and Strafuss (aye).

Commissioner Pennel moved to go into Executive Session pursuant to RSMo. 610.021
(1) (2) (3). Commissioner Strafuss seconded the motion. The motion passed by roll call
vote: Pennel (aye), Strahan (absent), and Strafuss (aye).

EXECUTIVE SESSION – LITIGATION, REAL ESTATE & PERSONNEL PER
SECTION 610.021 (1) (2) (3)

See Executive Session Minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (absent),
and Strafuss (aye).

OUT OF EXECUTIVE SESSION
11:23 AM

STAFF DEPARMTNTAL MEETING – PURCHASING

The Commissioners directed Linda Gifford to acquire Conference tables for P & Z/Sewer
Department conference room - 5 tables on state contract total of $1,440.

The Commission instructed Linda to acquire a cabinet for Computer Monitor for P &
Z/Sewer Department Conference room.

POSTAL SERVICE BID AWARD

Commissioner Strafuss moved to award the postal service bid to Ozark Mailing Services.
Commissioner Pennel seconded the motion. . The motion passed by vote: Pennel (aye),
Strahan (absent), and Strafuss (aye).

ACCOUNTS PAYABLE - SECO

Commissioner Strafuss moved that we approve S32084 for $318.00 to Seco.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (absent), and Strafuss (aye).

SHEILA WYATT – REFUND
Shelia Wyatt, County Collector, brought up the Hollister Plaza and Cody’s tax issue.
Shelia said there needs to be a refund due to double assessment in the amount of
$1,911.88 on Lot 1 & Lot 2.

Commissioner Pennel moved that we support the collector’s right to use 139.031 statute
to refund double assessment on Hollister Plaza/Codys Lot 1 & Lot 2. Commissioner
Strafuss seconded the motion. . The motion passed by vote: Pennel (aye), Strahan
(absent), and Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
12:07 AM

RECONVENED
1:18 PM

The Commission reconvened with Commissioners Pennel and Strafuss present and
Commissioner Strahan absent.

PAYROLL SCHEDULE – THANKSGIVING/CHRISTMAS

Commissioner Strafuss moved to have payroll on Wednesday for Thanksgiving and
Christmas week. Commissioner Pennel seconded the motion. . The motion passed by
vote: Pennel (aye), Strahan (absent), and Strafuss (aye).

MAS 90 UPGRADE

The Commission discussed the MAS 90 upgrade. The Commission agreed that due to
budget constraints, the county shouldn’t do an update that is not necessary for the basic
accounting function and elected to leave it as is for now.

TIGER GRANT

Commissioner Strafuss moved to table the Great River Engineering Tiger grant contract
until Nov 30th. Commissioner Pennel seconded the motion. . The motion passed by vote:
Pennel (aye), Strahan (absent), and Strafuss (aye).

BEREAVEMENT POLICY – FORMER COMMISSIONER JOHN STRAHAN, JR
FUNERAL

The Commissioners agreed to stick to the bereavement policy in the employee handbook
as far as using vacation, or comp time for time off to go to a non-relative funeral.

Presiding Commissioner Pennel declared a recess.
 RECESS
1:26 PM

RECONVENED
2:30 PM

SICK LEAVE POLICY

Commissioner Strafuss moved to rescind our comp time donation revision and go back to
our old comp time policy. Commissioner Pennel seconded the motion. The motion passed
by vote: Pennel (aye), Strahan (absent), and Strafuss (aye).

RECESS
3:10 PM

RECONVENED
3:15 PM

Commissioner Strafuss moved that we adopt the 25% for section 12-6 “Sick Time
Compensation” of the employee handbook can cash out up to 200 hours over 96 hours.
(Get wording from bob’s sheet).

Commissioner Strafuss removed his motion to be typed up for study.

Presiding Commissioner Pennel declared a recess.

RECESS
3:40 PM

The minutes were taken and typed by Jim Yust, Deputy Clerk.