Commission Minutes

OFFICIAL MINUTES

August 31, 2009 25th DAY OF
THE JULY ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00 AM with,
Chuck Pennel, Danny Strahan and Jim Strafuss present. Jim Yust and Cristy Smith were
also present. The following proceedings were had and made a matter of record:

CALL TO ORDER – 9:00 AM

PRAYER

PLEDGE OF ALLEGIANCE

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve the minutes from August 24th, 26th and 27th,
2009. Commissioner Pennel seconded the motion. Motion passed by vote: Strahan
(aye), Pennel (aye), Strafuss (aye).

ACCOUNTS PAYABLE

Commissioner Strahan moved to approve the Accounts Payable as follows:

Checks: 315871-315979

Warrants: 5077- 5081

Commissioner Pennel seconded the motion. Motion passed by vote: Strahan (aye),
Pennel (aye), Strafuss (abstain).

JOURNAL ENTRIES/TRANSFERS

There were no Journal Entries/Transfers.

PUBLIC COMMENT

Bob Schantz discussed Robert’s Rules, his right to speak at Commission Meetings and
the lack of his name being added to the Friday agenda.

NEW/OLD BUSINESS

ORDINANCE/TO HANDLE DIS-INCORPORATION OF BRADLEYVILLE
Bob Paulson presented an Ordinance which included the appointment of Russ
Schenewerk as the Trustee to handle the business of the recently dis-incorporated Village
of Bradleyville, and the procedure required for reporting to the commission.
Commissioner Strahan moved to approve the Ordinance. Commissioner Strafuss
seconded the motion. Motion passed by vote: Strahan (aye), Pennel (aye), Strafuss
(aye).

BEAR ROAD

Commissioner Strahan moved to approve inclusion of Bear Road into the County
Maintenance System in the class as stated in the petition. Commissioner Strafuss
seconded the motion. The motion passed by vote: Strahan (aye), Pennel (aye), and
Strafuss (aye).

ANIMAL CONTROL

Tara Faircloth spoke regarding the transfer of Animal Control to the Board of Health and
their failure to act on her concerns. Commissioner Strafuss advised her to speak with Jim
Berry and look for resolution through him first. If that fails she is requested to call the
Commissioner’s office.

MISSION ROAD

Commissioner Strahan discussed the beginning of work on Mission Road and the
improvement of Lake access. He stated that the Commission will be working further
with the Army Corps of Engineers on several similar projects.

Bob Schantz requested a map be produced of all improved Lake Access sites.
Commissioners assured him they would be providing a map when the projects are
finished.

RECESS – 9:33 am

RECONVENED – 10:10 am

The Commission reconvened in the Commissioner’s Hearing Room with all three
members present. Also present was Jim Yust and Cristy Smith.

IS AND JAIL REMODELING

Commissioner Strafuss gave an update on IS and old jail remodeling.

MAILROOM

The Commissioners discussed an email from Brenda Neal regarding the feasibility of
proposed mailroom timelines and expectations.
 WORK SESSION – NIKKI LAWRENCE

There was no business to discuss.

ADMINISTRATIVE AND DEPARTMENTAL FUNCTIONS

COMP TIME

Commissioner Pennel moved to approve the comp time requests of Tim Houtchens and
Marla Pierce. Commissioner Strahan seconded the motion. Motion passed by vote:
Strahan (aye), Pennel (aye), and Strafuss (aye).

Commissioners discussed a current Probate/Tax Sale property with Collector Sheila
Wyatt.

BILL GREENE COUNTY USING POSTAGE METER

Jeff Merrell, County Prosecutor, spoke regarding Paula Fisher and her request to use the
postage meter as a means to bill Greene County for postage due. Commissioners agreed
and requested a code be created for this billing process.

COMP TIME

Commissioner Strafuss moved to approve the emergency comp time request of Kathy
Roberts. Commissioner Strahan seconded the motion. Motion passed by vote: Strahan
(aye), Pennel (aye), and Strafuss (aye).

WORK SESSION – BOB PAULSON

Commissioner Pennel moved to enter Executive Session pursuant to RSMO 610.021(1),
(2) and (3). Commissioner Strafuss seconded the motion. The motion passed by roll call
vote: Strahan (aye), Pennel (aye), and Strafuss (aye).

EXECUTIVE SESSION – 10:42 am

See Executive Session Minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Strahan (aye), Pennel (aye),
and Strafuss (aye).

OUT OF EXECUTIVE SESSION – 11:05 am

STAFF DEPARTMENTAL FUNCTIONS
 PURCHASING – IS SPRINKLER SYSTEM & VENDOR PROCEDURE

The Commissioners discussed sprinkler bids, the exceeding of approved funds, and Road
& Bridge flooring with Purchaser Linda Gifford and Auditor Rick Findley.

SIMPLEXGRINNELL

Commissioner Strahan moved to accept the SimplexGrinnell bid if they are on the state
bid. Motion failed for lack of a second.

The Commissioners agreed to wait for further information from Linda Gifford regarding
the state contract.

RECESS – 11:12 am

SHARED LEAVE WORK SESSION

The Commissioners discussed the MODOT vacation and comp time plan. Commissioner
Pennel moved to adopt MODOT’s shared leave program. Motion failed for lack of a
second.

The Commissioners continued discussion of shared leave work donations.

Commissioner Pennel moved to add to the proposal that sick leave may build up without
a maximum amount and that if the employee leaves employment they would receive half
of the hourly pay rate for sick time. Motion failed for lack of a second.

Commissioner Strafuss discussed the proposal to add the words “sick leave” to the
current comp time cash-out policy. It was agreed to have the proposed amendment(s)
written up, passed around for revision, and put into a finalized format for the Commission
to consider later.

Recess – 12:14 PM

SWEARING IN – JAMES STRAHAN, ASSESSOR

STAFF DEPARTMENTAL MEETING – 2:00 PM

Commission reconvened in the Commissioner’s Hearing Room with Chuck Pennel and
Jim Strafuss present. Commissioner Strahan was absent. Deputy Clerk’s Jim Yust and
Cristy Smith were also present.

MAINTENANCE
Renee Brusca presented the Commission with information on current Maintenance
Department projects.

CINTAS COMPANY SPRINKLER INSPECTION CONTRACT

Commissioner Strafuss moved to approve the Cintas Company as the sprinkler inspection
company for the new Judicial Center, contingent on the review of the contract by Bob
Paulson, County Attorney. Commissioner Pennel seconded the motion. Motion passed
by vote: Pennel (aye), Strafuss (aye), and Strahan (absent).

ITEMS FOR AUCTION

The Commissioners discussed putting several items into an auction, including: old jail
refrigerator, freezer and griddle. They also discussed the possible removal of some of the
outside streetlights, which would improve the look of the street and save the County
money on the monthly electric operating bill. A bid was also requested for a hillside
sprinkler system and related landscaping.

Linda Gifford entered the meeting and discussed sprinkler system installs and testing, and
flooring and carpet bids.

SUPERIOR FLOORING BID FOR THE IT OFFICES

Commissioner Strafuss moved to accept the Superior flooring bid for the IT offices.
Commissioner Pennel seconded the motion. Motion passed by vote: Strafuss (aye),
Pennel (aye), and Strahan (absent).

SIMPLEXGRINNELL BID

Commissioner Strafuss moved to accept the SimplexGrinnell bid for the IS sprinkler
install. Commissioner Pennel seconded the motion. Motion passed by vote: Strafuss
(aye), Pennel (aye), and Strahan (absent).

RECESS – 2:48 pm

Minutes recorded and typed by Cristy Smith, Deputy Clerk.