Commission Minutes

OFFICIAL MINUTES

August 17, 2009 19th DAY OF
THE JULY ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00 AM with,
Chuck Pennel, Danny Strahan and Jim Strafuss present. The following proceedings were
had and made a matter of record:

Prayer led by Chuck Pennel, followed by the pledge of allegiance.

APPROVAL OF MINUTES

Commissioner Strafuss moved to approve the minutes of August 10, 12 and 13.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

ACCOUNTS PAYABLE

Commissioner Strahan moved to approve the following Accounts payable:

Checks: 315644– 315736

Warrants: 5070

Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (abstain).

Commissioner Pennel moved to approve journal entries and transfers as presented by the
Auditor. Commissioner Strahan seconded the motion. The motion passed by vote: Pennel
(aye), Strahan (aye), and Strafuss (aye).

PUBLIC COMMENT

There were no public comments.

RECORDS DISPOSITION

County Clerk, Donna Neeley presented a list of records that have met the statutory
retention schedule to be destroyed.

RECORDS DISPOSITION

County: Taney
 Office: County Clerk
Date: 17-Aug-09

The following records have met their retention schedule and are recommended for disposal under
RSMo 109.230 subsection 4. As the officeholder with jurisdiction over these records I, Donna Neeley,
elect to destroy these records by shredding and ask that this form be entered into the minutes of the
Taney County Commission.

BOX YEAR
# DESCRIPTION INCLUSIVE DATES RETENTION MET RETENTION SCHEDULE
171 A P Check Stubs 2003 5 yrs. 2008 GS007
172 Payroll Stubs 2003 5 yrs. 2008 GS068
173 A P Check Stubs 2002 5 yrs. 2007 GS007
174 Payroll Stubs 2002 5 yrs. 2007 GS068
176 Bank Records 2002 5 yrs. 2007 GS010
178 GCR Records 2001 5 yrs. 2006 GS011
220 BOE Exhibits 2000 5 yrs. 2005 002.021 (Assessor's Sched.)
222 Tax Levy Documents 1999-2002 5 yrs. 2007 Co.Clerk Schedule p.16
223 Tax Levy Documents 2002-2003 5 yrs. 2008 Co.Clerk Schedule p.16
224 BOE Information 2003 5 yrs. 2008 002.021 (Assessor's Sched.)
253 BOE Information 2002 5 yrs. 2007 002.021 (Assessor's Sched.)
260 PP Assessment Books 2003 5 yrs. 2008 002.019 (Assessor's Sched.)
261 PP Assessment Books 2002 5 yrs. 2007 002.019 (Assessor's Sched.)
262 PP Assessment Books 2001 5 yrs. 2006 002.019 (Assessor's Sched.)
263 RE Assessment Books 2001 5 yrs. 2006 002.019 (Assessor's Sched.)
264 RE Assessment Books 2000 5 yrs. 2005 002.019 (Assessor's Sched.)
266 PP Assessment Books 2001 5 yrs. 2006 002.019 (Assessor's Sched.)
267 Copy of the Budget 2000 Non-Record
269 BOE Information 2002 5 yrs. 2007 002.021 (Assessor's Sched.)
272 RE Assessment Books 2003 5 yrs. 2008 002.019 (Assessor's Sched.)
274 RE Assessment Books 2002 5 yrs. 2007 002.019 (Assessor's Sched.)
277 PP Assessment Books 2000 5 yrs. 2005 002.019 (Assessor's Sched.)
278 PP Assessment Books 2003 5 yrs. 2008 002.019 (Assessor's Sched.)
279 PP Assessment Books 2000 5 yrs. 2005 002.019 (Assessor's Sched.)
280 Abatements 2001 5 yrs. 2006 002.020 (Assessor's Sched.)

Authorizing Signature Date

Approval was rescheduled for a Wednesday in order to let Commissioner Strahan review
the documents.
 LOCAL EMERGENCY OPERATIONS PLAN – APPROVAL

Chris Berndt presented the LEOP plan to the Commission for approval. Commissioner
Strafuss moved to approve the plan as presented. Commissioner Pennel seconded the
motion. The motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

ANIMAL CONTROL ABANDONMENT CRIME IN THE COUNTY

Commissioner Strahan asked the Prosecuting Attorney to enforce the state law against
animal dumping. Sheriff Russell said that we are enforcing the law when we can
determine who owns the animal or who is doing the dumping. Bob Paulson stressed that
animal dumping is a crime and is punishable by fines and/or prison.

JULY FUND BALANCE

Dawn Bilyeu presented the July fund balances to be included in the record as follows:
July 31,
EXPBYDEPT TANEY COUNTY 2009
EXPENSES BY DEPARTMENT

ACTUAL
2007 2008 2009 2009 %
ACTUALS ACTUALS APPROVED ACTUALS

EXPENSES
101????... COMMISSION 386,701.52 336,461.99 345,240.02 187,015.08 54%
102-??-??? CLERK 93,974.73 168,184.08 185,384.40 109,942.15 59%
103-??-??? ELECTIONS 117,521.27 182,762.40 50,300.00 (42.90) 0%
104-??-??? BUILDINGS & GROUNDS 455,873.75 514,375.87 859,057.46 548,801.60 64%
105-??-??? EMPLOYEES FRINGE BEN 1,358,401.67 2,079,159.69 2,080,070.15 1,322,852.88 64%
106-??-??? TREASURER 79,279.48 80,907.00 86,930.00 48,884.02 56%
107-??-??? COLLECTOR 207,423.61 213,054.69 230,881.20 106,282.11 46%
108-??-??? CIRCUIT CLERK 260,377.87 267,536.62 334,458.40 171,869.13 51%
109-??-??? COURT REPORTER 1,478.94 884.67 2,112.00 302.91 14%
110-??-??? ASSOCIATE COURT DIV 1 34,898.37 35,881.83 0.00 0.00 #DIV/0!
111-??-??? COURT ADMINISTRATION 20,012.99 26,399.50 0.00 25,686.89 #DIV/0!
PRESIDING CIRCUIT
112-??-??? JUDGE 31,017.43 60,541.11 65,548.16 33,506.19 51%
113-??-??? PUBLIC ADMINISTRATOR 83,947.12 92,992.40 97,753.80 61,470.41 63%
114-??-??? OTHER EXPENSE 14,161,477.51 8,713,898.90 13,434,335.99 1,942,309.47 14%
115-??-??? AUDITOR 165,561.59 168,093.82 178,459.00 109,757.29 62%
116-??-??? CHILD SUPPORT 28,698.81 27,150.50 0.00 733.40 #DIV/0!
117-??-??? SHERIFF 1,994,793.36 2,370,485.58 2,484,050.00 1,438,185.97 58%
118-??-??? JAIL 1,127,434.60 1,448,527.61 1,502,985.00 773,859.78 51%
119-??-??? PROSECUTING ATT 561,581.49 619,441.96 620,539.80 376,617.99 61%
120-??-??? JUVENILE 118,379.58 125,414.30 129,173.93 71,089.59 55%
121-??-??? CORONER 53,800.04 45,001.06 48,342.00 21,770.61 45%
TRANSFERS/DEBT
124-??-??? SERVICE 1,520,007.79 1,505,480.14 2,035,201.25 1,104,115.26 54%
125-??-??? ASSOC COURT DIV 2 23,580.76 28,030.88 0.00 0.00 #DIV/0!
126-??-??? CIRCUIT CLERK 24,073.53 34,763.05 113,308.00 51,219.42 45%
127-??-??? INDUSTRIAL DEV 42,382.91 22,037.06 54,600.00 54,388.53 100%
130-??-??? PLANNING & ZONING 274,472.75 227,636.56 268,783.40 182,960.66 68%
133-??-??? EXTENSION 46,426.06 47,739.86 47,642.00 25,524.89 54%
134-??-??? SEWER 333,532.43 366,889.27 334,981.60 203,787.77 61%
135-??-??? INFORMATION SYSTEMS 305,104.41 355,876.93 446,794.90 242,481.40 54%
136-??-??? ANIMAL CONTROL 148,296.38 163,349.43 144,482.00 82,260.22 57%
137-??-??? EM MANAGEMENTS 69,605.62 110,369.17 186,195.00 32,193.22 17%
140-??-??? AIRPORT 778,864.91 991,286.24 1,630,706.80 855,187.79 52%

TOTAL 24,908,983.28 21,430,614.17 27,998,316.26 10,185,013.73 36%
101-30-000 GCR BEGINNING BALANCE 16,017,775.03 18,628,344.77 13,051,082.10 13,051,082.10 100%
1018???... GCR TOTAL REVENUES 27,519,553.02 15,853,351.50 14,806,727.16 7,354,533.83 50%
GCR TOTAL
EXPENDITURES 24,908,983.28 21,430,614.17 27,998,316.26 10,185,013.73 36%
- - - - -

FUNDBALANCE TANEY COUNTY
07/31/09 BUDGET
FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

GENERAL COUNTY REVENUE
BEGINNING BALANCE $0.00 $13,051,082.10
REVENUES 1,510,000.57 7,354,533.83
- -
TOTAL REVENUES GCR 1,510,000.57 20,405,615.93
- -
TOTAL GCR EXPENDITURES 955,346.72 10,185,013.73
= =
TOTAL GCR FUND BALANCE 554,653.85 10,220,602.20

ROAD & BRIDGE
BEGINNING BALANCE 0.00 2,375,426.82
REVENUES 96,922.67 727,464.62
- -
TOTAL RB REVENUES 96,922.67 3,102,891.44
- -
EXPENDITURES 484,910.38 1,932,331.52
= =
TOTAL RB FUND BALANCE (387,987.71) 1,170,559.92

ROAD & BRIDGE TRUST
BEGINNING BALANCE 0.00 3,548,915.67
REVENUES 586,473.29 4,441,246.54
- -
TOTAL RBT REVENUES 586,473.29 7,990,162.21
 - -
EXPENDITURES 1,099,887.31 3,531,392.09
= =
TOTAL RBT FUND BALANCE (513,414.02) 4,458,770.12

ASSESSMENT FUND
BEGINNING BALANCE 0.00 7,670.34
REVENUES 83,981.10 433,973.24
- -
TOTAL AF REVENUES 83,981.10 441,643.58
- -
EXPENDITURES 47,368.20 379,688.73
= =
TOTAL ASSEMENT FUND BALANCE 36,612.90 61,954.85

ELECTION FUND
BEGINNING BALANCE 0.00 12,587.96
REVENUES 6,184.00 8,943.94
- -
TOTAL ELECTION REVENUES 6,184.00 21,531.90
- -
EXPENDITURES 0.00 370.05
= =
TOTAL ELECTION FUND BALANCE 6,184.00 21,161.85

TRANSFER STATION FUND
BEGINNING BALANCE 0.00 763,997.91
REVENUES 118,864.97 553,019.82
- -
TOTAL TS REVENUES 118,864.97 1,317,017.73
- -
EXPENDITURES 80,847.33 596,058.79
= =
TOTAL TS FUND BALANCE 38,017.64 720,958.94

FUNDBALANCE TANEY COUNTY
07/31/09 BUDGET
FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

LEPC FUND
BEGINNING BALANCE $0.00 $7,997.12
REVENUES 3,718.40 5,363.26
 - -
TOTAL LEPC REVENUES 3,718.40 13,360.38
- -
EXPENDITURES 118.04 1,082.24
= =
TOTAL LEPC FUND BALANCE 3,600.36 12,278.14

LAW ENFORCEMENT TRAINING FUND
BEGINNING BALANCE 0.00 3,054.75
REVENUES 703.05 3,545.46
- -
TOTAL LET REVENUES 703.05 6,600.21
- -
EXPENDITURES 550.00 1,388.50
= =
TOTAL LET FUND BALANCE 153.05 5,211.71

PROSECUTING ATTORNEY TRAINING
FUND
BEGINNING BALANCE 0.00 5,967.93
REVENUES 192.94 986.15
- -
TOTAL PAT REVENUES 192.94 6,954.08
- -
EXPENDITURES 0.00 1,053.02
= =
TOTAL PAT FUND BALANCE 192.94 5,901.06

COUNTY INSURED FUND
BEGINNING BALANCE 0.00 18,549.89
REVENUES 125.44 55,925.83
- -
TOTAL COUNTY INSURED REVENUES 125.44 74,475.72
- -
EXPENDITURES 7,355.66 54,107.68
= =
TOTAL COUNTY INSURED FUND
BALANCE (7,230.22) 20,368.04

911 FUND
BEGINNING BALANCE 0.00 932,022.50
REVENUES 46,869.84 307,730.70
- -
TOTAL 911 REVENUES 46,869.84 1,239,753.20
- -
EXPENDITURES 7,514.06 133,781.85
= =
TOTAL 911 FUND BALANCE 39,355.78 1,105,971.35

USE TAX

FUNDBALANCE TANEY COUNTY
07/31/09 BUDGET
FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

SEWER FUND
BEGINNING BALANCE $0.00 $27,520,852.75
REVENUES 645,810.89 3,863,139.41
- -
TOTAL SEWER REVENUES 645,810.89 31,383,992.16
- -
EXPENDITURES 1,148,147.51 5,336,939.60
= =
TOTAL SEWER FUND BALANCE (502,336.62) 26,047,052.56

SEWER DESIGNATED FUND
EXPENDITURES

= =
TOTAL ALL SEWER FUNDS (502,336.62) 26,047,052.56
= =

SHERIFF CIVIL FUND
BEGINNING BALANCE 0.00 132,948.03
REVENUES 519.31 57,589.67
- -
TOTAL SHERIFF CIVIL REVENUES 519.31 190,537.70
- -
EXPENDITURES 2,466.84 18,008.51
= =
TOTAL SHERIFF CIVIL FUND BALANCE (1,947.53) 172,529.19

TAX MAINTENANCE FUND
BEGINNING BALANCE 0.00 117,199.05
REVENUES 15,559.74 90,896.49
- -
TOTAL MAINTENANCE FUND
REVENUES 15,559.74 208,095.54
- -
EXPENDITURES 496.08 80,730.07
 = =
TOTAL MAINTENANCE FUND BALANCE 15,063.66 127,365.47

BACKWOODS ROAD PETITION

Mr. Roy Baker came to the meeting representing the taxpayers requesting the
maintenance of Backwoods Road.

Commissioner Strahan moved to take Backwoods road into the county Maintenance
System, since it is a school road, as a class 6 road contingent on a cul-de-sac and proper
easements. Commissioner Pennel seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye), and Strafuss (aye).

HPRP APPLICATION APPROVAL

Mr. Alan Catron of Christian Associates presented the draft of the HPRP application for
approval and signatures. Commissioner Strahan moved to accept the application and
submit it to the state. Commissioner Strafuss seconded the motion. The motion passed by
vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
9:29 AM

RECONVENED
10:08 AM

The Commission reconvened in the Commissioner’s hearing room with all 3
Commissioners present.

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo. 610.021
(1)(2)(3). Commissioner Strahan seconded the motion. The motion passed by roll call
vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION
10:21 AM

See Executive Minutes for actions if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye) and
Strafuss (aye).

OUT OF EXECUTIVE
 11:11 AM

Joan Chowning presented Barbara Bohley as the proposed grant writer under a
contingency agreement for the bio-solids project.

Commissioner Strahan moved to approve the agreement for professional services for
Barbara Bohley as a grant writer. Commissioner Strafuss seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
11:46 AM

RECONVENED
1:35 PM

JOHN MUGO – TAXES

Commissioner Strahan moved to waive interest and penalties totaling $482.85 on Dr.
Marianne Mugo’s personal property taxes for 2006, 2007 & 2008. Commissioner
Strafuss seconded the motion.

Commissioner Strafuss moved to go back into Executive Session tabled from this
morning. Commissioner Pennel seconded the motion. The motion passed by roll call
vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION
1:54 PM

See Executive Minutes for action(s) if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye) and
Strafuss (aye).

OUT OF EXECUTIVE SESSION
2:08 PM

Commissioner Strahan left the meeting at 2:08 PM
 DIS-INCORPORATION OF BRADLEYVILLE

Commissioner Strafuss moved that Russ Schenewerk to be assigned as trustee to dis-
incorporate Bradleyville. Commissioner Pennel seconded the motion. The motion passed
by vote: Pennel (aye), Strafuss (aye) and Strahan (absent).

MAILROOM DISCUSSION

Gary Morgan will pull together a final draft of the proposed operation for elected officials
and County Commission review and then implementation can occur if final approval is
granted.

RECESS
2:58 PM

RECONVENED
3:05 PM

NUISANCE CASES

Commissioner Pennel moved to send nuisance case # 08 –0068 to the prosecutor.
Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strafuss (aye) and Strahan (absent).

ROAD & BRIDGE – SUNVIEW ROAD

The Commission instructed Frank Preston at his discretion to put (not to exceed) 4 loads
of rock on Sunview Road.

SHARED LEAVE PROGRAM - SICK LEAVE

Commissioner Strafuss moved to table till 10:00 AM Tuesday the 18th. Commissioner
Pennel seconded the motion. The motion passed by vote: Pennel (aye), Strafuss (aye) and
Strahan (absent).

Presiding Commissioner Pennel declared a recess.

RECESS
4:52 PM

The minutes were taken and typed by Jim Yust, Deputy Clerk.