Commission Minutes

OFFICIAL MINUTES

August 10, 2009 16th DAY OF
THE JULY ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00 AM with,
Chuck Pennel, Danny Strahan and Jim Strafuss present. The following proceedings were
had and made a matter of record:

Prayer led by Chuck Pennel, followed by the pledge of allegiance.

APPROVAL OF MINUTES

Commissioner Pennel moved to approve the minutes of July 31, August 3 and 5 with
amendment of adding list of engineering firms to the minutes of 8/5. Commissioner
Strafuss seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

ACCOUNTS PAYABLE

Commissioner Strahan moved to approve the following Accounts payable:

Checks: 315581– 315643

Warrants: 5066-5067

Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (abstain).

PUBLIC COMMENT

Gary Groman apologized to Commissioner Strafuss for an editorial error in the article in
the paper that completely changed the meaning of Commissioner Strafuss’s statement. He
also commented concerning the assessment process and lack of any reason to put a smile
on the Ole Seagull’s face.

James Strahan, County Assessor stated that he believes that the BOE motion for massive
change last week has placed the county in non-compliancy with the State Tax
Commission.

CAPITAL IMPROVEMENT FUNDS – LIFT STATION

Rick Ziegenfuss brought a request to approve the upgrades of the lift station from County
Share funds.
Commissioner Strafuss moved to accept the recommendations of the sewer board and
approve the funds for the lift station improvements at Hollister from the County Share
Fund. Commissioner Pennel seconded the motion. The motion passed by vote: Pennel
(aye), Strahan (aye), and Strafuss (aye).

BULL SHOALS LAKE ACCESS RUMORS

Commissioner Strahan spoke concerning a pamphlet called the “Taney County Free
Press” that implied that lake access roads were under consideration of being closed or
supported being closed by the County Commission. Commissioner Pennel presented a
slide show and video showing the Mission Road and Deer Road areas that the Corps of
Engineers are allowing the County to improve and maintain. The Commission reaffirmed
that they are NOT in support of limiting access to Bull Shoals Lake.

MEDIA ROUND TABLE

Commissioner Strahan expressed his desire to have a round table discussion with the
owners, editors and reporters of the media and the whole Commission.

Gary Groman commented that a round table would not prevent something like the
“Taney County Free Press” type of publication, but he thought the round table would be a
good idea.

Presiding Commissioner Pennel declared a recess.

RECESS
9:52 AM

RECONVENED
10:23 AM

The Commission reconvened in the Commissioner’s hearing room with all 3
Commissioners present.

Commissioner Pennel moved to go into Executive Session pursuant to RSMo. 610.021
(1)(2)(3). Commissioner Strafuss seconded the motion. The motion passed by roll call
vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

EXECUTIVE SESSION

See Executive Minutes for actions if any.

Commissioner Pennel moved to go out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye) and
Strafuss (aye).

OUT OF EXECUTIVE
 10:41 AM

TIGER GRANT

Spencer Jones of GRE (Great River Engineering) talked about other proposed Tiger
Grant applications in the state and their status. GRE also presented a proposed contract
for the design services. The hourly rate for services to be billed by 9/15/09 would be
about $50,000.

PUBLIC COMMENT ON TIGER GRANT APPLICATION

Gary Groman commented concerning the costs that would be incurred after 9/15/09.

Rick Ziegenfuss commented concerning Hollister applying for a COPS grant and
Hollister was successful even though Springfield was not and he is encouraging the
County to apply for the Tiger Grant because it is possible to be successful.

Rick Findley, County Auditor commented as to thoughts he has received from his
constituents.

Commissioner Strahan spoke in support of the East/West Corridor.

Pat Barnett from Powersite spoke in favor of the East/West Corridor.

Frank Preston spoke about the East/West Corridor being a very important infrastructure
to Taney County.

Commissioner Strafuss moved that The Commission authorize Great River Engineering
up to $50,000 to complete the work for the Tiger Grant application contingent upon
contract review and approval by the County Counselor. Commissioner Strahan seconded
the motion.

Commissioner Strafuss moved to table the motion until Bob Paulson reviews the contract
later today. Commissioner Strahan seconded the motion. The motion passed by vote
Strahan (aye) and Strafuss (aye) and opposed Pennel (nay).

Presiding Commissioner Pennel declared a recess.

RECESS
11:54 AM

RECONVENED
1:30 PM

Presiding Commissioner Pennel declared a recess.
 RECESS
1:23 PM

RECONVENED
1:30 PM

MILEAGE REIMBURSEMENT RATE

Commissioner Strahan moved to increase mileage from 47.5 cents per mile to 50 cents
per mile to match State of MO reimbursement rate. Commissioner Strafuss seconded the
motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye) and Strafuss
(aye).

PURCHASING – CUBICLES FOR ANNEX

Commissioner Strahan moved to accept the Steel Case bid for the 12 cubicles at 58 %
discount using the state bid. Commissioner Strafuss seconded the motion. The motion
passed by roll call vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

ROAD & BRIDGE - MAINTENANCE MANAGEMENT SYSTEM

John Rider presented aspects of the jobs on which he has been working the last 2 years
and costs results by type of roads and maintenance cycles.

Commissioner Strahan wants to go through December 1, 2009 and review the data in
conjunction with the budgeting process and make staffing decisions at that time.

Presiding Commissioner Pennel declared a recess.

RECESS
2:42 PM

RECONVENED
3:00 PM

OZARK BEACH / HOLIDAY HILLS – CHANGE ORDERS

Commissioner Strahan moved to accept a change order to put back in lines on a parcel
$6,925.00 Ozark Beach project, change from 4” to 6” and a bore that needed to be 13’
longer required by MODOT, and a radius for a total of $11,225.00 increase.
Commissioner Strafuss seconded the motion. The motion passed by roll call vote: Pennel
(aye), Strahan (aye) and Strafuss (aye).
Commissioner Strafuss moved to accept a change order in the net amount of $246.48 on
the Holiday Hills Sewer Project. Commissioner Strahan seconded the motion. The
motion passed by roll call vote: Pennel (aye), Strahan (aye) and Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
3:29 PM

The minutes were taken and typed by Jim Yust, Deputy Clerk.