Commission Minutes

OFFICIAL MINUTES

July 13, 2009 5th DAY OF
THE JULY ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00 AM with,
Chuck Pennel, Danny Strahan and Jim Strafuss present. The following proceedings were
had and made a matter of record:

Prayer led by Helen Soutee, followed by the pledge of allegiance.

APPROVAL OF MINUTES

Commissioner Strahan moved to approve the minutes of July 1, 2, 6, 8, 9 and 10 with
corrections given to the County Clerk’s office. Commissioner Strafuss seconded the
motion. The motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

ACCOUNTS PAYABLE

Commissioner Strafuss moved to approve the following Accounts payable.

Checks: 315123 – 315210

Warrants: 5047-5051

Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

TRANSFER/JOURNAL ENTRIES

Commissioner Pennel moved to approve the transfer for White River Valley Historical
Society. Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel
(aye), Strahan (aye), and Strafuss (aye).

Commissioner Strafuss moved to approve the transfer for Sewer Board and Road and
Bridge Patrol, and administrative. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

PUBLIC COMMENT

Ron Herschend commented about July 8, 2009 newspaper article concerning the County
Assessor.

BID AWARDS – GUARD RAILS
Commission Strafuss moved to approve the bid from Highway Safety Solutions for guard
rail installation. Commissioner Pennel seconded the motion. . The motion passed by vote:
Pennel (aye), Strahan (aye), and Strafuss (aye).

TRUTH ABOUT BOE DECISIONS AND STC

Commissioner Strahan asked County Counselor Bob Paulson to go through the BOE
process. Commissioner Strahan discussed that the BOE has done the best job possible
with the evidence presented. Commissioner Strahan took issue with Commissioner
Pennel saying that the BOE is not doing their job.

Ron Herschend commented about the difference between the residential and commercial
condos.

Bob Schanz asked who were the two elected officials mentioned by Commissioner
Strahan.

Shelia Wyatt asked what she as the County Collector was being accused of by
Commissioner Strahan. She asked what she is doing as collector to disrupt the BOE.

James Strahan commented on the Collectors comments.

Shelia Wyatt stated that the 2007 tax payments that are delinquent will be on the tax sale
if not paid by the 4th Monday in August.

Commissioner Pennel responded to Commissioner Strahan’s comments. Commission
Pennel said he thinks the Condominiums have been focused on in the assessment process.
Because the assessor has signed an assessment maintenance agreement with the State Tax
Commission that says we will have a 2010 re-appraisal, Commissioner Pennel thinks it is
wise to roll all appraisals back to the 2008 value.

Commissioner Strahan summarized the process on which the BOE and the STC
procedures were held.

James Strahan said that the STC would test the appraisals and maybe re-assess the
property in 2010.

ELECTED OFFICIAL AND DEPARTMENT HEAD UPDATES

Presiding Commissioner Pennel declared a recess.

RECESS
10:24 AM

RECONVENED
 10:38 AM

The Commission reconvened in the Commissioner’s Conference Room with Chuck
Pennel, Danny Strahan and Jim Strafuss present. Also present were Bob Paulson, Jillian
Rulon and Jim Yust.

BOB PAULSON – WORK SESSION WITH COMMISSION

Commissioner Pennel moved to go into Executive Session pursuant to RSMo.
610.021.(1)(2)(3). Commissioner Strafuss seconded the motion. The motion passed by
roll call vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION – LITIGATION, REAL ESTATE & PERSONNEL
10:40 AM

James Strahan joined the meeting at 11:05 AM.
James Strahan left the meeting at 11:20 AM.

See Executive Session minutes for action taken if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

OUT OF EXECUTIVE
11:29 AM

Commissioner Strahan moved that Commissioner Strafuss attend annual NACO meeting
in Nashville. Commissioner Strafuss seconded the motion. The motion passed by vote: in
favor Strahan (aye), and Strafuss (aye), opposed Pennel (nay).

Presiding Commissioner Chuck Pennel declared a recess.

RECESS
11:45 AM

RECONVENED
1:00 PM

The Commission reconvened in the Commissioner’s Conference Room with Jim
Strafuss, Chuck Pennel and Danny Strahan present. Jim Yust was also present.

RFQ – HPRP FUNDING

Lowest administrative costs and quickness of response are items that Commissioner
Strafuss is particularly interested in.
Ron Houseman joined the meeting at 1:10 PM.

Joan Chowning joined the meeting at 1:29 PM.

The Hiding Place, Christian Associates of Table Rock Lake, Church Army and OACAC
submitted applications for administrating the Grant.

TITLE III ALLOCATION

Donna Neeley presented the problem of restrictions eliminating most of the previous
types of applications for these funds.

Commissioner Strafuss moved that Taney County accept 15% for special projects for
Title III money. Commissioner Pennel seconded the motion. The motion passed by vote:
Pennel (aye), Strahan (aye), and Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
1:58 PM

RECONVENED
3:00 PM

The three Commissioners were present along with Donna Neeley and Jim Yust.

CONTRACT ADMINISTRATION DISCUSSION

The Commission discussed the administration of grants, contracts, and easements with
the following points of discussion:

• Grants – where do we keep them – how do we keep them.

• Contracts – administered by purchasing

• Grants – administered by IDA-OED

• Ability to retrieve contracts based on year enacted.

• County Clerk wants to scan the contracts into Docuware.

• Retrieve based on dates due for renewal.

• Originals need to go to the County Clerk with copies to operation department.
 • OED – Office of Economic Development - administrative point for grants.

RECESS
3:35 PM

RECONVENED
4:00 PM

SPENCER JONES – GRE – COON CREEK, TIGER GRANT

All three Commissioners were present as well as Frank Preston, Rick Findley, Jann Clark
and Jim Yust.

Spencer Jones of Great River Engineering discussed easement acquisitions needed and
traffic study detail on the Coon Creek Road.

TIGER GRANT

For a preliminary engineering and permitting, and 25 page application – we are looking
at about $400,000 for the design engineering costs. Planning, right of way and
construction costs can all be covered by Tiger Grant.

The Commission requested that Great River Engineering submit a proposal for the Tiger
Grant application for the East/West Corridor.

Presiding Commissioner Pennel declared a recess.

RECESS
4:43 PM

The minutes were taken and typed by Jim Yust, Deputy Clerk.