Commission Minutes

OFFICIAL MINUTES

July 20, 2009 7th DAY OF
THE JULY ADJOURN TERM

The County Commission met in The Commissioner’s Hearing Room at 9:00 AM with,
Chuck Pennel, Danny Strahan and Jim Strafuss present. The following proceedings were
had and made a matter of record:

Prayer led by Chuck Pennel, followed by the pledge of allegiance.

APPROVAL OF MINUTES

Commissioner Strahan moved to approve the minutes of July 15, and 16. Commissioner
Strafuss seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

ACCOUNTS PAYABLE

Commissioner Pennel moved to approve the following Accounts payable with exception
of Branson Rock (question about missing signatures on tickets).

Checks: 315211– 315299

Warrants: 5052-5055

Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

PUBLIC COMMENT

Wayne Harding commented on a road easement decision at the BOA meeting on 7/15/09.

Josh Smith spoke about a planning and zoning petition format for review by the
Commission before circulation for signatures.

Randy Sledd attended the BOA meeting on 7/15/09 and gave his opinion concerning that
meeting.

Alzara Hooker spoke about the BOA meeting of 7/15/09 and her thoughts concerning the
decision made.

Tom Goldsworthy spoke about Emory Creek Ranch noise level and self-imposed fines
and a dam that was put in allegedly without a permit.
 NEW/OLD BUSINESS

Commissioner Strafuss presented the NACO Pharmaceutical update and a list of 20
locations that will be distributing the cards in 2 weeks on August 3.

ELECTED OFFICIAL AND DEPARTMENT HEAD UPDATES

Helen Soutee, County Treasurer, presented her semi-annual report on fund balances – see
insert below:
 County 0/ T:ANEY otate 0/ 9'flissouri
TANEY COUNTY TREASURER
P. O. BOX 576 • FORSYTH, MO 65653
Office: (417) 546-7207 • Fax: (417) 546-6213
Email: lteleJlS@CO.lalley.mo.lls

FINAL SETTLEMENT AND INVESTMENT REPORT
OF TANEY COUNTY TREASURER

HELEN SOUTEE

AS OF JUNE 30, 2009

Total Budget Funds $44,869,767.32

Total Treasurer's Funds $ [,167,846.07

Grand Total All Funds $46,037,613.39

The attached report illustrates detailed fund balances, with the far right hand column, (Year to
date) providing the breakdown of each fund. Beginning with balances as of January 1,2009,
revenues and expenditures and ending balances per fund as of June 30, 2009. This repol1 is per
RSMO 54-ISO regarding the semi-annual settlement delivered to the Taney County Commission.

Investments and breakdown of cash on hand by the County Treasurer's Office as of June 30,
2009 are as follows:

Total Cash in Cash Account $ 7,710,610.07
Certificates of Deposit $22,374,678.10
U. S. Agency Investments $15,952,325.22

Total All Cash $46,037,613.39

Helen Soutee
Talley County Treasurer

OFFICE OF HELEN SaUTEE - COUNTY TREASURER
@prbrtcclollr<!cYclcdpnpu
 Taney County

For !he Six Mon!hs Endirog June 30. 2009

PER~DTODAT YEAR TO DATE
ACTUAL ACTUAL

FUNO BAlANCES
GCR FUND BALANCE $13,051,082.10
GCR REVENUES 1,087,053.54 5,644,533.26
EXPENOITURES 2,087,591.29 9,229,667.01
TOTALGCR (1,OOO,537.75) 9,665,948.35
ROAD & BRIDGE FUND BAlANCE 2,375,426.82
ROAD & BRIDGE REVENUES 97,961.93 630,541.95
EXPENDITURES 212,566.02 1,447,421.14
TOTAL ROAD & BRIDGE (114,604.09) 1,556 547.63
ROAD & BRIDGE TRUST FUND BAL 3,548,915.67
ROAD & BRIDGE TRUST REVENUES 579,654.17 3,854,773.25
EXPENDITURES 547,346.86 2,431,504.78
TOTAL ROAD & BRIDGE TRUST 32,307,31 4,972,184.14
ASSESSMENT FUND BALANCE 7,670.34
ASSESSMENT REVENUES 3,177.08 349,992.14
EXPENDITURES 51,2!13.02 332.32053
TOTAL ASSESSMENT [48.116.!I4} 25,341.!l5
ELECTIONS FUND BALANCE 12,567.96
ELECTION REVENUES 1,488.32 2,759.94
EXPENDITURES 52,03 370.05
TOTAL ELECTIONS 1,436,29 14,977.85
TRANSFER STATION FUND BALANCE 763,997.91
TRANSFER STATION REVENUES 79,031.97 434,154.85
EXPENDITURES 113,438.65 515,211,46
TOTAL TRANSFER STATION (34,406.681 682,941.30
LEPC FUND BALANCE 7,99T.12
LEPC REVENUE 35.81 1,644.86
EXPENDITURES 964.20
TOTAL LEPC 35,81 8,677.78
LAW ENFORCEMENT FUND BALANCE 3,054.75
LAW ENFORCEMENT REVENUES 453.58 2,842,41
EXPENDITURES 838.50
TOTAL LAW ENFORCEMENT 453.58 5,058.68
COUNTY INSURED FUND BALANCE 18,549.89
COUNTY INSURED REVENUES 300.64 55,800.39
EXPENDITURES 5,695.18 46752.02
TOTAL COUNTY INSURED (5,394,54) 27,598.26
PROSECUTING ATT TRAIN FUND BAL 5,967,93
PROSECUTING ATT TRAIN REVENUE 133.68 79321
EXPENDITURES 156.18 1,053.02
TOTAL PROSECUTING ATTY TRAINING (24.50) 5,708.12
FUND BALANCE 932,022.50
REVENUES 42,893,67 260,680.86
EXPENDITURES 26.042,96 126,267.79
TOTAL 911 16,850.71 1,056,615.57

COUNTY SEWER FUND BALANCE 27,520,852.75
COUNTY SEWER REVENUE 670,340.32 3,217,328.52
EXPENDITURES 959,464.17 4,186,792.09
 Taney County

For the Six MOnths Ending June 30, 2009

PERIOD TO OAT YEA,RTODATE
ACTUAL ACTUAL

TOTAL COUNTY SEWER ($289,123.85) $26,549.389.18

EXPENDITURES

SHERIFF FUND BALANCE 132,948.03
SHERIFF REVENUE 1.585,77 57,070.36
EXPENDITURES 3.971.18 15,541.67
TOTAL SHERIFF (2,385.4H 114.476.72
TAX MAINTENANCE FUND BALANCE 117,199,05
TAX MAINTENANCE REVENUE 6,916.58 75,336.75
EXPENDITURES 1,072.97 60,233.99
TOTAL TAX MAINTENANCE 5,645.59 112,301.61
TOTAL BALANCE FUNDS (1,437.663.47) 44,869,767.32
01l14.1ll9
"'" """'".u-
TOTAl. TANEY COUtflYTREASURER'S FUNOS
For It-. Silt ""onlhs EndIIg 30, 2000

PERIOD TO DAT
"or""
FUNDS ACTMTY
$261.992,24
PROSECUTING "Tn8CF· FB
4.186.11 31,365,61
REVENUES
EXP£NOfTURES 839.43 11.731.80
TOTAl. PROSECUTING "Tn8CF 3,:U8.83 281,626.11
lAND SALES SURPLUS· FB
135,598.48
REVENUES 552,26 1.932.21
EXPENDITURES 14,413.68 16,118.81

TOTAL LAND SAlES SURPLUS (13.88',42) 119,412.08
UNCl.AJMED FEES FUND BAlANCE 9,927.25
REVENUES 51.66 2.605.30
EXPENDITURES
12.00
TOTAl. UNCLAtMEO FEES 51.86
LLBEG GRANT TRUST FUND BAl.
REVENUES
EXPENDITURES
TOTAl. UBEG GRNfT TRUST FUND
RAIlROAD & un.mES FUND
REVENUES
EXPENDITURES
TOTAl. RAI..ROAO & UTl.mES
FlOOD CONTROl FUND 8Al.ANCE
REVENUES 68.0«,57
68.044.57
"""""'"'''''
TOTAl. FlOOO cotn1«)L
COUNTY fINES ID$fj fUND BAl. 65.!M2.20
15,931.26 93.42i.28
REV'N""
EXPENOITlJRES =00
TOTAl. COUNTY FINES IOSf) 15,931.26 159.048.43
AMBUlANCE fUND BAlANCE
REVENUES
EXPENDIT\JRES
TOT" AMBUlANCE
RSCF FUND BAlANCE 8,892,46
REVENUES 849.52 3,464.81
EXPENDITURES 8,00320
TOTAL RSCf 849,52
CENTRAL FIRE FUND BALANCE
REVENUES
EXPENDITURES
TOTAl CENTRAL FIRE
WESTERN FIRE FUND BAlANCE
REVENUES 81.31
EXPENDfTlJRES 81.31
TOTAl. WESTERN FIRE
07/lolJOll TaneyCouMy
TOTAl TANEY COUNTY TREASUREWS FUNDS
Fot the Six """'!tis &ding June 30, 2llO9

PERICXHO OAT YEAR TO DATE
AC""'- ACM'-
ROCKAWAY ROAOS FUND 8Al..ANCE
REVENUES
EXPENOITURES
TOTAl ROCKAWAY ROADS
RECORDER FUND BAlANCE 406,ue,4S
REVENUES 2O,m. • I1g.7Oll.1O
EXPENDmJRES 1,122.00 2tl,8J«I13
TOTAl RECQROER 19,5JJ.a9 499.322.02
USE TAX fUND BAI..ANa:
REVENUES
"""""""RES
TOTAl USE TAX
PROSECUTING AIT OElINT FUND ~,396.33

''''''''''S 110.$$ 7,270.19
EXPENDITURES
TOTAl. PROSECUTING AIT OEllHQtJENT 710.56 61,687.12
STATE CRlMlNAI. fUND BAlANCE 742.6i
REVENUES 3.17 26lI.ll68.8!i
EXPENDITURES 268,956.00
TOTAl. STATE CRIMINAL 3.17 7S3.~

SCHOOO.S 288,654,71
"""""""." 2M.,"" 71

TOTAl. APP lolATlOHAl FOREST
NATIONAl. FOf'tEST BALANCE
NATIONAl. F~ST REVENUES llO,S20.99
EXPENDITURES J30,S20.99
TOTAl. NATIONAl. fOREST
HEAlTH CENTER REVENUES
EXPENDITURES
.....
.....
TOTAl HEAlTH CENTER
DSS SUPPlEMENTAL BALANCE

OSS DUPPLEMENTAl. REVENUES 2,983.60 17,004,10
EXPENDITURES 2,933.60 17,004.10
TOTAl. DSS SUPPLEMENTAL
CERF FUND BALANCE
REVENUES 41,535.01 378,461.01
EXPENDITURES 41,535.01 318481.07
TOTALCERF
DRUG FUND BALANCE 1,320.81
DRUG REVENUES 5,52 18.99
EXPENDITURES
TOTAl DRUG 5.52 1,339.611
SHERIFF'S REVOlVING FUND SAL 18,288,41
REVENUES 1,53'1.91 10,910.23
EXPENDITURES 3.600,00
TOTAL SHERIFF'S REVOlVING FUND 1,534.i1 25.&.58.64
DEPT OF JUSTICE VEST GRANT 2.115.3'1
01l141'Oll ,-"-
TOTAl. TANEY COUNTY TREASURER'S FlRlIDS
For IlMI Sbr. Moollls Ending June 30. 2009

PERIOOTO DAT VEARTODATE
ACTUAl. ACTUAl

REVENUES 58.85 $30.45
EXPENDITURES
TOTAL DEPARWENT OF JUSTICE
VEST GRANT 8.85 2,14$.19
07/14/09 Taney County
TOTAL TANEY COUNTY TREASURER'S fUNDS
For the Six Months Ending June 30, 2009

PERIOD TO DAT YEAR TO DATE
ACTUAL ACTUAL

HANDICAPPED REVENUES $31.114
EXPENDITURES 31.64
TOTAL HANDICAPPED

CITICS FIN INT REVENUE 230.60
EXPENDITURES 230.60
TOTAl. CITICS FIN INT

CEDAR CREEK fiRE DEPARTMENT
EXPENDITURES

TOTAL TANEY COUNTY TREASURER'S fUNDS 28['15.5' 1,167,1146.07

TOTAL ALL fUNDS

TOTAL fUND BALANCES (1,437,663.47) 44,669,767.32
TOTAL TREASURER'S FUNDS 26,116.61 ',167,1146.07

TOTAL ALL FUNDS 11.409.546.66) 46,037,6' 3.39

TOTAL CASH
CASH IN BANK (1,469,382.42) 2.740[656.19
CASH IN BANK· GREAT SOUTHERN 4,969,951.86 4,969,95'.66
CASH - CERTifiCATES DEPOSIT SewER
CASH· CERTifiCATES DEPOSIT 446.000,00 22,374.676.10
AGENCY· INVESTMENT ACCOUNT (5,356,1'632) 15,952,325.22
CASH· SWEEP ACCOUNT
TOTAl. CASH (1,409,546.86) 46.037,513.39

PAYABLES
ACCOUNTS PAYABLE
FEDERAL WITHHOLDING
FICA EMPLOYEE
FICA EMPLOYER
FUTA
EMPLOYEE SEP
MEDICARE EMPLOYEE
EMPLOYEE MED
MEDICARE COMPANY
EMPLOYEE SAV
STATE WITHHOLDING
LOCAL WITHHOLDING
SUTA (5,106.52) (65,456.90J
LAGERS PAYBACK 20% TAXES IRS
DENTAL INS PAYABLE
MEDICAL INS PAYABLE
OTHER INS PAYABLE
LAGERS PAYABLE
DEfERRED COMP PAYABLE
CHILO SUPPORT PAYABLE
OTHER DEDUCTION PAYABLE
CONTRA SUTA PAYABLE ('XX) 3,561.12 41[830.57
CONTRA SUTA PAYABLE (250) 1,144.93 18,856,35
CONTRA SUTA PAYABLE (355) 322.15 3,209.61
CONTRA SUTA PAYABLE (460) 57.72 1,065.75
 07114/09 TaneyCwnty
TOTAL TANEY COUNTY TREASURER'S FUNDS
FOl' !he Silo: MonltIs EodO'>g Ju..... XI. 4'OO'i

.
PERIQDTODAT YEAR TOCATE

CONTRA svrA PAYABlE (1175)
",,"""so.., ACTUAl.
, ,,,
TOTAL PAY"8LES

Presiding Commissioner Pennel declared a recess.

RECESS
 9:22 AM

RECONVENED
10:00 AM

The Commission reconvened in the Commissioner’s Conference Room with Chuck
Pennel, Danny Strahan and Jim Strafuss present. Also present were Nikki Lawrence and
Jim Yust.

NIKKI LAWRENCE – WORK SESSION WITH COMMISSION

The EGIS invoice for land usage survey was reviewed by Nikki with the Commission for
coding of the cost. The Commission decided it should be coded to Professional Services
in the Commission’s budget.

BOB PAULSON – WORK SESSION WITH COMMISSION

Commissioner Pennel moved to go into Executive Session pursuant to RSMo.
610.021.(1)(2)(3). Commissioner Strafuss seconded the motion. The motion passed by
roll call vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION – LITIGATION, REAL ESTATE & PERSONNEL
10:40 AM

Rick Swan joined the meeting at 10:20 AM.

See Executive Session minutes for action taken if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

OUT OF EXECUTIVE
11:27 AM

PURCHASING – BID AWARD

Linda Gifford brought her recommendations for road signs Hall Signs group 1, 4 & 5,
J&A Traffic Products for group 2 & 3.

Commissioner Strahan moved to go with Linda’s recommendations. Commissioner
Strafuss seconded the motion. The motion passed by vote: Pennel (aye), Strafuss (aye),
and Strahan (aye).

Linda Gifford presented mailing services bids for the collector.
Commissioner Strahan moved to table until we have more information on the mailroom
proposal. Commissioner Strafuss seconded the motion. The motion passed by vote:
Pennel (aye), Strafuss (aye), and Strahan (aye).

The Commission agreed that Linda Gifford should go to the NIGP forum training in St.
Louis on 8/22- 8/26 for $980.

Presiding Commissioner Pennel declared a recess.

RECESS
11:52 AM

RECONVENED
12:55 AM

Commissioner Pennel and Commissioner Strahan were present in the County
Commissioner’s Conference Room. Commissioner Strafuss was absent. Also present
were Frank Preston, Tim Sainato, and Jim Yust.

Tim Sainato of Mills Hollow Development said that the Meadow Ridge Parking Issues at
Round Hill and Mesquite area are causing safety issues and traffic jams and he was
requesting posting of no parking signs. Frank Preston said he didn’t think signs could be
posted since the roads are not in the maintenance system yet.

SICK LEAVE POLICY

The Commission discussed some potential concepts with Dawn Bilyeu and asked Dawn
to have Rick bring in examples of what other counties are doing.

MAINTENANCE DEPARTMENT

Rene Brusca asked for permission to put up signs for No Food or Drinks in the new
building. The Commission agreed that the signs should be put up.

BB HIGHWAY AND COON CREEK ROAD INTERSECTION

Tim and Ken Barth and Frank Preston joined the meeting at 1:48 PM.

Spencer Jones of Great River Engineering joined the meeting via teleconference at 1:51
PM.

Commissioner Pennel moved that the county purchase 5ft along Coon Creek for the full
length of the property for $4,650.00. Commissioner Strahan seconded the motion. The
motion passed by vote: Pennel (aye), Strafuss (absent), and Strahan (aye).
 FUTURE SEWERS

The sewer board joined the meeting at 2:15 PM including, Susie Braden, Roy Combs,
John Soutee, William Cummings, Larry Gardner, and Ron Daniels.

Commissioner Strahan asked that they wait for approval until Commissioner Strafuss is
here to consider the Sewer Board Recommendation.

The list of future projects from the Sewer Board’s recommendation letter was discussed.

Presiding Commissioner Pennel declared a recess.

RECESS
4:23 PM

RECONVENED
4:28 PM

The Commission reconvened in the Commissioner’s Conference Room for an Emergency
Executive Session pursuant to RSMo. 610.021 (1) & (3) – Personnel and Potential
Litigation. Commissioner Pennel, Commissioner Strafuss, Commissioner Strahan, Bob
Paulson and Jim Yust were present. The following proceedings were had and made a
matter of record:

Commissioner Pennel moved to go into Emergency Executive Session pursuant to
RSMo. 610.021 (1) & (3) – Personnel and Potential Litigation. Commissioner Strafuss
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

EXECUTIVE SESSION
4:29 PM

See Executive Minutes for actions if any.

Commissioner Strahan moved to go out of Executive Session. Commissioner Strafuss
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

Presiding Commissioner Pennel declared a recess.

RECESS
4:30 PM

The minutes were taken and typed by Jim Yust, Deputy Clerk.