Commission Minutes

OFFICIAL MINUTES

June 1, 2009 29th DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commissioner’s Hearing Room at 9:00 AM with
Chuck Pennel, Danny Strahan and Jim Strafuss present. The following proceedings were
had and made a matter of record:

Prayer led by Helen Soutee, followed by the pledge of allegiance.

APPROVAL OF MINUTES

Commissioner Pennel moved to approve minutes of May 22, 26 and 27 as amended.
Commissioner Strahan seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

ACCOUNTS PAYABLE

Commissioner Strahan moved to approve the following Accounts payable but
withholding checks to Carol Davis and Ron Houseman for further information.
Commissioner Strafuss said he would abstain from the vote since he had an expense
report in this group of Accounts Payable.

Checks: 310215 - 310296

Warrants: none

Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (abstained).

TRANSFERS/JOURNAL ENTRIES

Commissioner Strahan moved to approve transfers presented by County Auditor Rick
Findley. Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel
(aye), Strahan (aye), and Strafuss (aye).

PUBLIC COMMENT

There were no public comments.

CEDAR MEADOWS

Randy Haes reviewed the video and petition for Cedar Meadows. Commissioner Strahan
moved to deny approval for the roads that had no homes on them. Acadia Court has no
homes on it. The motion died for lack of a second.
Commissioner Strahan moved that the county take in Peaceful, Tranquil and Ventura
roads contingent on compliance of the mailbox ordinance. Commissioner Pennel
seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye), and
Strafuss (aye).

Commissioner Strafuss moved to deny the rest of the roads in Cedar Meadows, which are
Highpoint, Meadowview, and Acadia. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

MISTY MOUNTAIN

Commissioner Strahan moved to table the Misty Mountain Road petition as the road
needs to be moved to the south and culverts need to be replaced with larger culverts.
Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

BUTTERCUP ROAD

Commissioner Pennel moved to take Buttercup road into county maintenance.
Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).

ELECTED OFFICIAL AND DEPARTMENT HEAD UPDATES

County Clerk Donna Neeley reported that the clerk’s office had sent out about 165
applications for BOE hearings and had received about 45 completed applications. She
also reported that she and Cindy Hemenway went to Taneycomo Terrace to explain the
BOE process this last week and the fact that % increase is meaningless and what is
important is the Fair Market Value.

Sheriff Russell commented on a newspaper article and wanted to clarify that vehicle
purchases made were a budgeted line item expense and did not exceed the budget.

Frank Preston reported that $1,077,000 had been received from FEMA, but no money has
been received from the State (SEMA).
.
Presiding Commissioner Pennel declared a recess.

RECESS
9:43 AM

RECONVENED
10:15 PM
Paul Fuller complained about a Beaver Creek House Boat issue (Boat setting on the
county right of way). The Commission instructed Randy to talk to the boat owner to have
them move it off the right of way.

STAFF DEPARTMENT MEETING – PURCHASING

Linda Gifford, Purchasing, reviewed open issues with the Commission.

MOHAWK ROAD STATUS

Jim Hunter discussed the Mohawk Road status with the Commission and a request for
FEMA funds to assist with the cost share portion.

FRANK PRESTON – AGENDA REVIEW FOR TRANSPORTATION ADVISORY
BOARD

The Commission agreed to ask Jim Youngblood to moderate the Transportation Board
meetings. The Commission would like to see a Preliminary CIP (Capital Improvement
Project) list by 9/1/09 and a final list by 12/1/09. The Commission will have a pre
meeting at 11:00 AM before each Transportation Advisory Board meeting.

Commissioner Pennel declared a recess.

RECESS
12:21 PM

The minutes were taken and typed by Jim Yust, Deputy Clerk.

RECONVENED
1:10 PM

The Commission reconvened along with the Transportation board in the Commission
Hearing Room at 1:10pm.

Members of the Commission present: Chuck Pennel, Danny Strahan, and Jim Strafuss
Members of the Transportation Board: Buddy Roberts and David Miller present.

Chuck Pennel called the meeting to order.

Transportation Board Meeting

There was not a quorum, however the members continued with unofficial discussion.

Jim Strafuss discussed timeline, preliminary document on September 1st and make it
formal by December.
Jim Strafuss discussed format and procedures that the Commission had agreed upon:
Come up with a preliminary document due on September 1st and make it a formal
document by December. The timeline should only be updated 1 or 2 times a year. Jim
Strafuss stated that the format would be a public meeting but limit the public comment to
written format only. The board discussed calling in emergency services to come in and
give critical input and have a MODot person at the meetings as well. Board determined
that they do not want the roads to become a political pawn, so suggested that the board
come up with a scoring system, including identifying the top 5 major roads and the rest
minor road improvements.

Board discussed a road connection to Maple Street in Hollister. Jim Strafuss asked what
information would be needed so that the board can make decisions on roads. Buddy
Roberts said safety is a priority. David Miller stated that Origin/ Destination study would
stop traffic and ask them where they are going that day. Frank Preston stated that when
we worked on the Bridge study we pumped everything through a decision matrix, which
included safety, cost, and savings of travel time.

The Board discussed whether or not to take offers made by Justin Gage and Rick
Ziggenfuss, which would maintain the proposed alignment with the proposed East West
Corridor.

Frank Present stated that we have sewer infrastructure in the area of the current
alignment; a significant amount of money has been spent for sewer infrastructure that is
already aligned with the proposed East West Corridor alignment to Maple Street.

Frank Preston discussed looking at making improvements to Coon Creek to increase
radius at Coon Creek and BB, increasing width, and putting in a turn lane on 76 at Coon
Creek.

RECESSED
2:10PM

This section of the minutes was taken and typed by Donna Neeley County Clerk.

RECONVENED
3:00 PM

The Commission reconvened in the Commissioner’s Conference Room at 3:00 PM with
Dan Burdsall (332-1919), Bob Paulson, Frank Preston and Jim Yust present.

HORIZON HILLS ROAD ISSUE

The Commission directed Frank Preston to develop Exhibit A for hold harmless
agreement, video the streets and check with P&Z on building and sewer permits on the
vacant lots and report back in 2 to 3 weeks on the Horizon Hills Road issue.
Commissioner Strafuss moved to go into Executive Session pursuant to RSMo.
610.021.3. Commissioner Pennel seconded the motion. The motion passed by roll call
vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
4:02 PM

Commissioner Strafuss moved to go out of executive session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).
OUT OF EXECUTIVE SESSION
4:28 PM

Commissioner Strahan left the meeting due to a family emergency.

Commissioner Strafuss moved to pay last check to Chris Kaneaster in the amount of
$485.34. Commissioner Pennel seconded the motion. The motion passed by vote: Pennel
(aye), Strahan (absent), and Strafuss (aye).

Commissioner Pennel declared a recess.

RECESS
4:36 PM

This section of the minutes were taken and typed by Jim Yust, Deputy Clerk.