Commission Minutes
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Commission Minutes
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OFFICIAL MINUTES
June 17, 2009 36th DAY OF
THE APRIL ADJOURN TERM
The County Commission met in the Commissioner’s Conference Room at 8:00 AM with
Chuck Pennel, Danny Strahan, and Jim Strafuss present. Also present was John Soutee,
Jim Yust, and Bob Paulson. The following proceedings were had and made a matter of
record:
SEWER DISTRICT – JOHN SOUTEE
John Soutee reported on the most recent Sewer Board meeting items and potential
projects at Venice on the Lake (Feasibility Study Only), Lookout Acres, Powersite North,
T Hwy Extension, Kirbyville Extension, and Fall Creek Road/River Bluff Feasibility
Study.
WRVHS – NAP LETTER OF SUPPORT
Commissioner Strafuss moved that we accept the NAP letter of support for White River
Valley Historical Society. Commissioner Pennel seconded the motion. The motion passed
by vote, Strahan (aye) and Strafuss (aye) and Pennel (aye).
RECORDS DISPOSAL
Commissioner Strafuss moved that the Taney County Clerk dispose of the records as
presented in the following document from the Clerk:
RECORDS DISPOSITION
County: Taney
Office: County Clerk
Disposition Date:
The following records have met their retention schedule and are recommended for disposal under RSMo
109.230 subsection 4. As the officeholder with jurisdiction over these records I, Donna Neeley, elect to
destroy these records by shredding and ask that this form be entered into the minutes afthe Taney County
Commission.
BOX # RECORD SERIES INCLUSIVE DATrRETENTION YEAR MET RETENTION SCHEDULE
115 Purchase Orders/Req. 2002 5 yrs. 2007 GS009 & RSMo 50.172.2
116 Purchase Orders/Req. 20035 yrs. 2008 GS009 & RSMo 50.172.2
117. Bids Rejected 2003 5 yrs. 2008 GS055 & RSMo 50.172.2
118 Bids Rejected/Expired 2003 5 yrs. 2008 GS055 & RSMo 50.172.2
120 Purchase Orqers/Req. 2003 5 yrs. 2008 GS009 & RSMo 50.172.2
121 Purchase Orders/Req. 2003 5 yrs. 2008 GS009 & RSMo 50.172.2
132 Bid-Expired 2002 5 yrs. 2007 GS055 & RSMo 50.172.2
133 Officials Camp. Report 2003 5 yrs. 2008 Co.Clerk's Ret.Sched, p.11
133 Abstract of Fees 2003 5 yrs. 2008 GS053 & RSMo 50.172.2
133 Taney County Auction 2001 5 yrs. 2006 GS0008 & GS054
133 Co Clerk Payroll Reports 2003 5 yrs. 2008 GS068
133 Past Public Official Bond 2002 6 yrs 2008 GS045
134 Copies of the Budget 2003 5 yrs. 2008 Non-records
134 Statement of Collections 2003 5 yrs. 2008 Collectors Schedule 005.003
135 Accounts. Receivable 2002 5 yrs. 2007 GS008
135 EEO-4 Reports-1993-97 19975yrs. 2002 GS030
138 Abstract of Taxes 2001 5 yrs. 2006 Co. Clerk's Ret.Sched, p.14
139 Sales Tax Rev. Report 2003 5 yrs. 2008 GS073
139 Application for Liquor Lic 2001 5 yrs. 2006 Co.Clerk's Ret.Sched, p.1 0
139 Liq. Lic. Fee Rec.Copies 2001 5 yrs. 2006 GS011 & RSM050.172.2
139 Sunshine Law Requests 2002·5 yrs. 2007 GS 066
139 TIF Billin9 2001 5 yrs. 2006 Co.Clerk Ret.Sched. P 7
139 Misc. Correspondence 1993 5 yrs. 1998 GS 012 & RSMo 50.172.2
139 Misc. Correspondence 1995 5 yrs. 2000 GS 012 & RSMo 50.172.2
139 Humana Correspondence 1999 5 yrs. 2004 GS 010 & RSMo 50.172.2
139 Humana Emp.Enroliment 1999 5 yrs. 2004 GS 032 & RSMo 50.172.2
140 Cobra Receipts 199810 yrs 2008 Co. Clerk Ret.Sched. P 7
140 Ins. Correspondence 1999 5 yrs. 2004 GS 012 & RSMo 50.172.2
140 Certificates of Insurance 2001 6 yrs 2006 GS 056
140 Certificates of Tax Levy 19985yrs. 2003 CO.Clerk Ret.Sched. P.16
140 Valuation Notices 1998 5 yrs. 2003 Co.Clerk Ret.Sched. P.15
140 Certificates of Tax Levy 1997 5 yrs. 2002 Co.Clerk Ret.Sched. P.16
140 Valuation Notices 1997 5 yrs. 2002 Co.Clerk Ret.Sched. P.15
140 Certificates of Tax Levy 1996 5 yrs. 2001 Co. Clerk Ret.Sched. P.16
140 Valuation Notices 1996 5 yrs. 2001 Co.Clerk Ret.Sched. P.15
140 Certificates of Tax Levy 1995 5 yrs. 2000 Co. Clerk Ret.Sched. P.16
140 Valuation Notices 1995 5 yrs. 2000 Co. Clerk Ret.Sched. P.15
140 Tax Levies 1994 5 yrs. 1999 Co. Clerk Ret.Sched. P.16
140 Certificate of Tax Levy 1993 5 yrs. 1998 Co. Clerk Ret.Sched. P.16
140 Valuation Notices 1993 5 yrs. 1998 Co Clerk Ret.Sched. P.15
Authorizing Signature Date (,/17I{)?
Records to Destroy from Underground Storage
RECORDS DISPOSITION
COUNTY: TANEY
OFFICE: COUNTY CLERK
DISPOSITION DATE:
IBox # IDESCRIPTION IINCLUSIVE DATES IRETENTIONIRETENTION RULE
160 Banking Records 2001 5 yrs. GS010 & RSMo 50.172.2
160 Payroll Check Stubs 2001 5 yrs. GS068
163 CanceliedNoided Checks 2001 5 yrs. GS010 & RSMo 50.172.2
165 Petit Jurer Receipts 2001 5 yrs. Co.Clerk's Ret. Sched. P. 6
165 Deposit Record Books 2001 5 yrs. GS010 & RSMo 50.172.2
150 Road & Bridge Rock Tickets 2002 5 yrs. GS007 & RSMo 50.172.2
151 R&B Invoices Paid 2000 5 yrs. GS007 & RSMo 50.172.2
152 Auditor AlP 2001 5 yrs. GS007 & RSMo 50.172.2
153 Auditor AlP 2001 5 yrs. GS007 & RSMo 50.172.2
154 Road & Bridge Rock Tickets 2002 5 yrs. GS007 & RSMo 50.172.2
155 Road & Bridge Rock Tickets 2001 5 yrs. GS007 & RSMo 50.172.2
156 Auditor AlP 2001 5 yrs. GS007 & RSMo 50.172.2
157 Auditor AlP 2001 5 yrs. GS007 & RSMo 50.172.2
158 R&B Invoices Paid 2000 5 yrs. GS007 & RSMo 50.172.2
159 Auditor AlP 2001 5 yrs. GS007 & RSMo 50.172.2
162 Auditor AlP 2001 5 yrs. GS007 & RSMo 50.172.2
166 Med.lnsurance Billing Rocords 20025 yrs. GS007 & RSMo 50.172.2
168 Road & Bridge Rock Tickets 2001 5 yrs. GS007 & RSMo 50.172.2
180 Treasurer Bank Receipts 2001 5 yrs. GS010 & RSMo 50.172.2
195 Requisitions 2003 5 yrs. GS009 & RSMo 50.172.2
226 BOE Information - Not Minutes 2001 5 yrs. Co.Cierk's Ret. Sched. P. 15
Authorizing Signature Date
Commissioner Pennel seconded the motion. The motion passed by vote, Strahan (aye)
and Strafuss (aye) and Pennel (aye).
PURCHASING
Commissioner Strafuss moved that The Commission approve the Lake Area Carpet Care
bid for cleaning the tile areas of the first floor in the amount of $1084. Commissioner
Pennel seconded the motion. The motion passed by vote, Strahan (aye) and Strafuss (aye)
and Pennel (aye).
Commissioner Strafuss moved to approve Branson Upholstery’s bid to recover the
benches in the judicial center. Commissioner Strahan seconded the motion. The motion
passed by vote, Strahan (aye) and Strafuss (aye) and Pennel (aye).
Presiding Commissioner Pennel declared a recess.
RECESS
8:37 AM
The minutes were taken and typed by Jim Yust, Deputy Clerk.
Commission Minutes
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