Commission Minutes

OFFICIAL MINUTES

June 10, 2009 33rd DAY OF
THE APRIL ADJOURN TERM

In the absence of Presiding Commissioner Pennel, Commissioner Strafuss was sworn in
as temporary Presiding Commissioner.

The County Commission met in the Commissioners Hearing Room at 9:00 AM with
Danny Strahan, and Jim Strafuss present and Chuck Pennel absent due to illness. Also
present was Jim Yust, and Bob Paulson. The following proceedings were had and made a
matter of record:

Commissioner Strahan moved to approve payroll as follows:

PAYROLL DATE: June 12, 3009

GCR: 105866 – 105888

RB: 105838 – 105859

AF: 105860 – 105861

TS: 105862 – 105864

911: 105865

Manual Warrants: 5034 – 5035

Accounts Payable: 310373 – 310389

Commissioner Strafuss seconded the motion. The motion passed by vote, Strahan (aye)
and Strafuss (aye) and Pennel (absent).

STAFF DEPARMENTAL MEETING – ROAD & BRIDGE

Frank Preston presented an issue with a dumping area near Bull Creek. The Commission
instructed Frank to get a bid to hydro-seed the slope to prevent erosion.

Donna Neeley called in and discussed reimbursing the 400 account for usage of the
election van – Bob Paulson will check into the issue since the van was partially
purchased with Federal Grant money.

TRANSFER STATION – WORK HOURS & OVERTIME
Frank Preston discussed the issues and some potential solutions. The Commission agreed
to let Frank try the solutions for 30 days and then report back.

VIDEO RECORDERS – SHERIFF JIMMIE RUSSELL

Sheriff Russell determined that there needs to be 6 more recording devices for the video
cameras. They would cost about $6,300 each plus installation. The Commission decided
to take the issue back to Septagon and HMN to determine why these were omitted from
the building.

CARLTON ROAD

The Commission decided to table this issue for now.

DUMPING AREAS

Frank Preston is seeking to obtain hold harmless agreements on earth disposal areas.

ADAIR ROAD

This proposed road is on MODOT easement and the road will have to be built to
MODOT standards even if it is turned over to the county for maintenance.

RECESS
9:55 AM

RECONVENED
9:58 AM

JOHN SOUTEE – MANHOLE ISSUE

The Commission asked John to start a bid process to re-situate the sewer man-hole
elevations.

WINKLE CREEK

Frank Preston said he is awaiting surveys to see where we are on this issue.

TRANSPORTATION BOARD

The Commission is trying to get a commitment for a quorum before scheduling the next
meeting.

MOHAWK LANE

Jim Hunter, Carol Atherton, James Atherton, and O.A. Hunter joined the meeting.
Carol Atherton brought up the issue on cost sharing dollars. The survey fees have been
paid by the property owners. The estimates have not changed from the $16,700 from the
March 16th meeting. At that meeting Carol thought the estimated survey costs were $600-
$800, which would leave $1,750 in the cost share per Carol’s understanding.

Commissioner Pennel left the teleconference meeting at 10:26 AM.

The property owners agreed to come up with the cost share money within 60 days.

Commissioner Strafuss moved to accept the Mohawk Lane per the survey as described on
the map into the maintenance system contingent upon receipt of the cost share money
from the property owners within 90 days with signed easements and release of surveys to
the County. Commissioner Strahan seconded the motion. The motion passed by vote,
Strahan (aye) and Strafuss (aye) and Pennel (absent).

Temporary Presiding Commissioner Strafuss declared a recess.

RECESS
10:50 AM

The minutes were taken and typed by Jim Yust, Deputy Clerk.