2009_06_08_Commission_Minutes.pdf
OFFICIAL MINUTES
OFFICIAL MINUTES
June 8, 2009 32nd DAY OF
THE APRIL ADJOURN TERM
The County Commission met in the Commissioner’s Hearing Room at 9:00 AM with
Chuck Pennel, Danny Strahan and Jim Strafuss present. The following proceedings were
had and made a matter of record:
Prayer led by Chuck Pennel, followed by the pledge of allegiance.
APPROVAL OF MINUTES
Commissioner Pennel moved to Table the minutes of May 29, June 1, 3, and 5 until a
work session later today. Commissioner Strahan seconded the motion. The motion passed
by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).
ACCOUNTS PAYABLE
Commissioner Strafuss moved to approve the following Accounts payable:
Checks: 310305 - 310372
Warrants: 5028, 5031, 5032, and 5033
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).
PUBLIC COMMENT
There were no public comments.
BEE CREEK ATTACHMENT COMPLIANCE
So far about 75% of the homes in the Bee Creek Sewer district have hooked up to the
project.
HAROLD BELL WRIGHT STATUE
Commissioner Strafuss moved to deny funding for the Harold Bell Wright Statue.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (aye),
Strahan (aye), and Strafuss (aye).
ELECTED OFFICIAL AND DEPARTMENT HEAD UPDATES
County Clerk Donna Neeley presented a list of polling places and the number of
registered voters in each polling place. Bradleyville School is the new polling place for
Bradleyville, which replaces the Getaway Gift Shop. She also presented the total assessed
value of the county and the Consumer Price Index. Total real property values is $914,000
plus the TIF $55,700.
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FRANK PRESTON – TIGER SACTUARY
Planning and zoning meeting will discuss this issue tonight.
TREASURER’S MONTHLY TAX REVENUE REPORT
Commissioner Strafuss reported on the Treasurer, Helen Soutee’s, Monthly Tax Revenue
reports. The revenues are down 16.125% compared to the same month last year. YTD
down 4.9% compared to last year.
Presiding Commissioner Pennel declared a recess.
RECESS
9:24 AM
RECONVENED
10:11 PM
NIKKI LAWRENCE – WORK SESSION WITH COMMISSION
Nikki reviewed open items with the Commission.
BOB PAULSON – WORK SESSION WITH COMMISSION
Commissioner Strafuss moved to go into Executive Session pursuant to RSMo.
610.021.1. Commissioner Pennel seconded the motion. The motion passed by roll call
vote: Pennel (aye), Strahan (aye), and Strafuss (aye).
EXECUTIVE SESSION
See Executive minutes for actions taken.
Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (absent),
and Strafuss (aye).
OUT OF EXECUTIVE SESSION
11:21 AM
STAFF DEPARMENTAL MEETING – PURCHASING
Linda Gifford reported that she had received a proposal to strip, clean, and wax the floors
on the first floor would be $1,925 and $575 more to do the baseboard. The Commission
instructed Linda Gifford to get a couple more bids to do just the floor.
Linda asked about attending the NIGP (National Institute of Government Purchasers)
week long Conference in St. Louis. Linda will bring back an estimate of total costs for
the Commission to consider.
Linda is working with Shawn to put bid specs on the web site for downloading.
Commissioner Strafuss said to make sure it is a restricted PDF document.
Linda will be on vacation for week 6/29/09 through 7/3/09.
GRANTS REFERENCE POINT
Commissioner Pennel is concerned about a central point for all Grants entered into.
Chuck will talk to Rick Findley and Helen Soutee about this.
Commissioner Pennel declared a recess.
RECESS
11:48 PM
RECONVENED
12:03 PM
Present were Donna Neeley, Bob Paulson, Helen Soutee, Shelia Wyatt and Jim Yust in
addition to the 3 Commissioners.
BANK DEPOSITORY BID
Donna Neeley, County Clerk opened the bids.
Commerce Bank – No Bid
First Community Bank – No Bid
Great Southern Bank – We received a bid and Check for evaluation and review.
Bank of America – We received a bid and Check for evaluation and review.
Arvest Bank arrived after the timeline.
Commissioner Strafuss moved to enter the summary details into a spreadsheet and enter
the spreadsheet into the minutes. Commissioner Strahan seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).
Commissioner Pennel declared a recess
RECESS
12:18 PM
RECONVENED
1:00 PM
Also present were Gary Morgan, Melissa Trotter, Bob Paulson, Donna Neeley, and Jim
Yust in addition to the 3 Commissioners.
PUBLIC SERVICE REQUESTS
Bob Paulson said that PSRs should go through the Clerk’s office since that office is the
keeper of records under the sunshine policy. Gary Morgan and his team will work on a
record-keeping database that can be used by all departments for processing and history of
PSRs.
Presiding Commissioner Pennel declared a recess.
RECESS
1:40 PM
RECONVENED
3:00 PM
Chris Berndt and Melissa Duckworth went through the emergency Operations Plan with
the Commission. After changes are made, the plan will be presented to a Monday
morning meeting for adoption.
Presiding Commissioner Pennel declared a recess.
RECESS
3:46 PM
The minutes were taken and typed by Jim Yust, Deputy Clerk.