Commission Minutes

OFFICIAL MINUTES

May 18, 2009 23rd DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commissioners Hearing Room at 9:00 AM with
Chuck Pennel, Danny Strahan, and Jim Strafuss present. The following proceedings were
had and made a matter of record.

Prayer led by Chuck Pennel, followed by the pledge of allegiance.

APPROVAL OF MINUTES

Commissioner Pennel moved to approve minutes of May 11, 12, 13, 14, and 15, with
clerical amendments that need to be made. Commissioner Strafuss seconded the motion.
The motion passed by vote: Pennel (aye), Strafuss (aye), and Strahan (aye).

ACCOUNTS PAYABLE

Commissioner Pennel moved to approve the following Accounts payable:

Checks: 310025 – 310026
310027 – 310112
310113

Warrants: 5024

Commissioner Strafuss seconded the motion. The motion passed by vote: Pennel (aye),
Strafuss (aye), and Strahan (abstain).

PUBLIC COMMENT

Amanda Larock commented on a problem at Powell Road

Helen Snow commented about the gravel road that goes between Powell Road and Corp
of Engineer property

STATE TAX COMMISSION

Jim Strafuss gave update on the court case that will be held Wednesday, May 20, in
Jefferson City
 ELECTED OFFICIAL AND DEPARTMENT HEAD UPDATES

Rick Finley brought the following monthly budget report to the commission:

EXPBYDEPT TANEY COUNTY April 30, 2009
EXPENSES BY DEPARTMENT

2007 2008 2009 2009
ACTUALS ACTUALS APPROVED ACTUALS

EXPENSES
101????... COMMISSION 386,701.52 336,461.99 345,240.02 103,272.06
102-??-??? CLERK 93,974.73 168,184.08 185,384.40 58,951.23
103-??-??? ELECTIONS 117,521.27 182,762.40 50,300.00 23,521.82
104-??-??? BUILDINGS & GROUNDS 455,873.75 514,375.87 859,057.46 323,306.48
105-??-??? EMPLOYEES FRINGE BEN 1,358,401.67 2,079,159.69 2,080,070.15 799,556.25
106-??-??? TREASURER 79,279.48 80,907.00 86,930.00 26,836.34
107-??-??? COLLECTOR 207,423.61 213,054.69 230,881.20 59,328.92
108-??-??? CIRCUIT CLERK 260,377.87 267,536.62 334,458.40 90,753.83
109-??-??? COURT REPORTER 1,478.94 884.67 2,112.00 302.91
110-??-??? ASSOCIATE COURT DIV 1 34,898.37 35,881.83 0.00 6,282.56
111-??-??? COURT ADMINISTRATION 20,012.99 26,399.50 0.00 15,943.85
112-??-??? PRESIDING CIRCUIT JUDGE 31,017.43 60,541.11 65,548.16 12,043.52
113-??-??? PUBLIC ADMINISTRATOR 83,947.12 92,992.40 97,753.80 33,024.10
114-??-??? OTHER EXPENSE 14,161,477.51 8,713,898.90 13,434,335.99 767,922.64
115-??-??? AUDITOR 165,561.59 168,093.82 178,459.00 69,393.47
116-??-??? CHILD SUPPORT 28,698.81 27,150.50 0.00 733.40
117-??-??? SHERIFF 1,994,793.36 2,370,485.58 2,484,050.00 788,587.50
118-??-??? JAIL 1,127,434.60 1,448,527.61 1,502,985.00 436,491.72
119-??-??? PROSECUTING ATT 561,581.49 619,441.96 620,539.80 202,813.82
120-??-??? JUVENILE 118,379.58 125,414.30 129,173.93 40,649.47
121-??-??? CORONER 53,800.04 45,001.06 48,342.00 12,549.96
124-??-??? TRANSFERS/DEBT SERVICE 1,520,007.79 1,505,480.14 2,035,201.25 1,029,115.26
125-??-??? ASSOC COURT DIV 2 23,580.76 28,030.88 0.00 0.00
126-??-??? CIRCUIT CLERK 24,073.53 34,763.05 113,308.00 17,910.49
127-??-??? INDUSTRIAL DEV 42,382.91 22,037.06 54,600.00 20,003.45
130-??-??? PLANNING & ZONING 274,472.75 227,636.56 268,783.40 114,438.89
133-??-??? EXTENSION 46,426.06 47,739.86 47,642.00 13,940.31
134-??-??? SEWER 333,532.43 366,889.27 334,981.60 107,680.15
135-??-??? INFORMATION SYSTEMS 305,104.41 355,876.93 446,794.90 143,274.31
136-??-??? ANIMAL CONTROL 148,296.38 163,349.43 144,482.00 46,062.22
137-??-??? EM MANAGEMENTS 69,605.62 110,369.17 186,195.00 19,429.17
140-??-??? AIRPORT 778,864.91 991,286.24 1,630,706.80 566,695.98

TOTAL 24,908,983.28 21,430,614.17 27,998,316.26 5,950,816.08
101-30-000 GCR BEGINNING BALANCE 16,017,775.03 18,628,344.77 13,051,082.10 13,051,082.10
1018???... GCR TOTAL REVENUES 27,519,553.02 15,853,351.50 14,806,727.16 4,030,251.32
GCR TOTAL
EXPENDITURES 24,908,983.28 21,430,614.17 27,998,316.26 5,950,816.08
FUNDBALANCE TANEY COUNTY
04/30/09 BUDGET
FUND BALANCES

PERIOD TO YEAR TO DATE
DATE
ACTUAL ACTUAL

GENERAL COUNTY REVENUE
BEGINNING BALANCE $0.00 $13,051,082.10
REVENUES 733,910.67 4,030,251.32
- -
TOTAL REVENUES GCR 733,910.67 17,081,333.42
- -
TOTAL GCR EXPENDITURES 1,111,328.98 5,950,816.08
= =
TOTAL GCR FUND BALANCE (377,418.31) 11,130,517.34

ROAD & BRIDGE
BEGINNING BALANCE 0.00 2,375,426.82
REVENUES 90,808.65 437,737.25
- -
TOTAL RB REVENUES 90,808.65 2,813,164.07
- -
EXPENDITURES 188,037.33 941,866.04
= =
TOTAL RB FUND BALANCE (97,228.68) 1,871,298.03

ROAD & BRIDGE TRUST
BEGINNING BALANCE 0.00 3,548,915.67
REVENUES 558,414.46 2,929,000.14
- -
TOTAL RBT REVENUES 558,414.46 6,477,915.81
- -
EXPENDITURES 196,185.45 1,627,447.90
= =
TOTAL RBT FUND BALANCE 362,229.01 4,850,467.91

ASSESSMENT FUND
BEGINNING BALANCE 0.00 7,670.34
REVENUES 5,909.17 341,442.77
- -
TOTAL AF REVENUES 5,909.17 349,113.11
- -
EXPENDITURES 48,000.41 215,741.76
= =
TOTAL ASSEMENT FUND BALANCE (42,091.24) 133,371.35
ELECTION FUND
BEGINNING BALANCE 0.00 12,587.96
REVENUES 351.86 1,258.30
- -
TOTAL ELECTION REVENUES 351.86 13,846.26
- -
EXPENDITURES 88.75 257.27
= =
TOTAL ELECTION FUND BALANCE 263.11 13,588.99

TRANSFER STATION FUND
BEGINNING BALANCE 0.00 763,997.91
REVENUES 87,659.97 279,018.74
- -
TOTAL TS REVENUES 87,659.97 1,043,016.65
- -
EXPENDITURES 48,967.95 305,540.95
= =
TOTAL TS FUND BALANCE 38,692.02 737,475.70

FUNDBALANCE TANEY COUNTY
04/30/09 BUDGET
FUND BALANCES

PERIOD TO YEAR TO DATE
DATE
ACTUAL ACTUAL

LEPC FUND
BEGINNING BALANCE $0.00 $7,997.12
REVENUES 15.50 1,599.81
- -
TOTAL LEPC REVENUES 15.50 9,596.93
- -
EXPENDITURES 0.00 161.50
= =
TOTAL LEPC FUND BALANCE 15.50 9,435.43

LAW ENFORCEMENT TRAINING FUND
BEGINNING BALANCE 0.00 3,054.75
REVENUES 600.33 1,848.81
- -
TOTAL LET REVENUES 600.33 4,903.56
- -
EXPENDITURES 648.15 798.50
= =
TOTAL LET FUND BALANCE (47.82) 4,105.06
PROSECUTING ATTORNEY TRAINING FUND
BEGINNING BALANCE 0.00 5,967.93
REVENUES 162.67 515.31
- -
TOTAL PAT REVENUES 162.67 6,483.24
- -
EXPENDITURES 402.42 678.87
= =
TOTAL PAT FUND BALANCE (239.75) 5,804.37

COUNTY INSURED FUND
BEGINNING BALANCE 0.00 18,549.89
REVENUES 106.88 55,396.46
- -
TOTAL COUNTY INSURED REVENUES 106.88 73,946.35
- -
EXPENDITURES 5,456.25 31,343.36
= =
TOTAL COUNTY INSURED FUND BALANCE (5,349.37) 42,602.99

911 FUND
BEGINNING BALANCE 0.00 932,022.50
REVENUES 40,559.08 172,871.03
- -
TOTAL 911 REVENUES 40,559.08 1,104,893.53
- -
EXPENDITURES 61,477.55 89,024.58
= =
TOTAL 911 FUND BALANCE (20,918.47) 1,015,868.95

USE TAX

FUNDBALANCE TANEY COUNTY
04/30/09 BUDGET
FUND BALANCES

PERIOD TO YEAR TO DATE
DATE
ACTUAL ACTUAL

SEWER FUND
BEGINNING BALANCE $0.00 $27,520,852.75
REVENUES 394,396.50 2,187,570.04
- -
TOTAL SEWER REVENUES 394,396.50 29,708,422.79
- -
EXPENDITURES 1,428,671.90 2,159,191.50
= =
TOTAL SEWER FUND BALANCE (1,034,275.40) 27,549,231.29

SEWER DESIGNATED FUND
EXPENDITURES

= =
TOTAL ALL SEWER FUNDS (1,034,275.40) 27,549,231.29
= =

SHERIFF CIVIL FUND
BEGINNING BALANCE 0.00 132,948.03
REVENUES 14,112.97 44,546.83
- -
TOTAL SHERIFF CIVIL REVENUES 14,112.97 177,494.86
- -
EXPENDITURES 3,290.27 9,797.52
= =
TOTAL SHERIFF CIVIL FUND BALANCE 10,822.70 167,697.34

TAX MAINTENANCE FUND
BEGINNING BALANCE 0.00 117,199.05
REVENUES 12,253.54 59,644.37
- -
TOTAL MAINTENANCE FUND REVENUES 12,253.54 176,843.42
- -
EXPENDITURES 5,591.31 76,791.31
= =
TOTAL MAINTENANCE FUND BALANCE 6,662.23 100,052.11

ELECTED OFFICIAL AND DEPARTMENT HEAD UPDATES CONTINUED

Assessor James Strahan reported that on Wednesday morning he will be turning the real
estate books over to the clerk’s office

Frank Preston, Road & Bridge administrator, made a clarifying statement that all surveys
are for public record

Commissioner Jim Strafuss gave update on Summer BOE, and announced that sessions
will begin June 16, 2009 and mentioned that a fact sheet has been created to help the
public understand the process.

Donna Neeley, Taney County Clerk, gave further update on the process of appealing
property assessments during Summer BOE.

Presiding Commissioner Pennel declared a recess.
 RECESS
9:35 AM

RECONVENED
10:00 AM

Commissioner Strafuss moved to go into executive session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

EXECUTIVE SESSION 10:01 AM

Those present were James Strafuss, Chuck Pennel, and Danny Strahan. Cindy
Hemenway, Deputy Clerk, was asked to step out of the room.

Subjects discussed were regarding litigation and personnel issues. There were no
motions made or votes taken in the Executive Session.

Cindy Hemenway returned to the meeting. Commissioner Strafuss moved to go out of
Executive Session. Commissioner Pennel seconded the motion. The motion passed by
roll call vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

OUT OF EXECUTIVE 10:35 AM

NIKKI LAWRENCE – WORK SESSION WITH COMMISSION

Update on the purchase of 30 trees for the Judicial Center.

Benches for the courthouse will be delivered next week. They will need to be installed

Nikki Lawrence reminded the commission about the postage machine issues that still
need to be addressed

The Commission directed Nikki Lawrence to write a letter terminating the contract with
CL Landscape.

The Commissioners directed Nikki Lawrence to ask Rick Findley to complete the report
from the Department of Commerce, referencing the judicial facility

Nikki Lawrence asked the commissioners’ opinion on a proof for new business cards.

Discussed the bid process and that the Sewer Dept needs to have their bids go through the
proper purchasing channels.
Danny Strahan directed Nikki Lawrence to contact Road and Bridge to let them know
their voice mail should have a current employee’s voice

Presiding Commissioner Pennel declared a five minute recess.

RECESS
11:06 AM

RECONVENED
11:13 AM

After looking at the high monthly bill for the underground storage, Jim Strafuss asked if
there would be any objection to him checking with different departments to see if there is
anything that could be stored in the old jail area instead of the underground storage

Commissioners looked at a letter received from William Stoner, Attorney at Law,
regarding a platted road that people are parking on. The letter will be forwarded to Bob
Paulson.

Jim Strafuss talked about Beaver Lake being one foot below flood level.

Chuck Pennel said he was contacted about a situation at the Beaver Creek boat dock,
where there is a house boat sitting 10 feet into the right of way. Chuck will write a letter
to the owner stating that a complaint had been received.

RECESS
11:26 AM

The minutes were taken and typed by Cindy Hemenway, Deputy Clerk.