Commission Minutes

OFFICIAL MINUTES

April 22, 2009 11th DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commissioners Hearing Room at 10:30 AM with
Chuck Pennel, Danny Strahan, and Jim Strafuss present. The following proceedings were
had and made a matter of record.

Also present were Lisa Owen, Bob Paulson, and Jim Yust.

WRVHS – LISA OWEN

Lisa had some questions concerning the move to Main Street in Forsyth for the Historical
Society involving using the County networks, and phones. She also asked about floor
maintenance equipment usage on a one- time basis.

FRANK PRESTON – ROAD AND BRIDGE

The Commission directed Frank to enter into a conversation about a developer’s
agreement with Steve Redford concerning an extension to the state road past Pinegar’s
Chevrolet that the County would maintain. The agreement needs to be tightly
documented per the Commissions instructions.

KANAKUK BY-PASS

The Commission discussed the status of a Kanakuk by-pass and the need for a public
meeting if Kanakuk Kamps is able to cost share a percentage that the Commission
considers acceptable. The Commission decided to send a letter to see if there is further
interest in discussion based on these terms.

T-10 CEDAR PARK ROAD

The Commission instructed Frank Preston to go ahead with the T-10 project even though
Frank is concerned about his budget for road projects.

ROAD PETITIONS

Commissioner Pennel moved to table administrative functions until noon. Commissioner
Strahan seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

RECESS
11:20 AM

RECONVENED
 12:07 PM

GRANT FOR PERSONNEL – EMERGENCY ACTION

Commissioner Strahan moved to approve a letter of approval for a grant for personnel to
support the White River Emergency Communications Project. The issue had to be
brought up without 24-hour notice on an emergency basis since there is a deadline of
today and the commission did not have all the detail information from Gary Morgan
needed to make a decision until today. Commissioner Strafuss seconded the motion.
Motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (absent).

SOUTHERN CONSTRUCTION – TIRE CLEANUP EXTENSION

The Commission agreed to allow Southern Construction to bring in tires after the Spring
Clean Up trash day to dispose of at $1 per tire as it is really a benefit to the county that
they bring in at a different time from the public trash day due to the volume that Southern
Construction has.

ROAD VACATION

Commissioner Strafuss moved to approve the petition brought by Cheryl Altis to vacate a
platted road connecting Lakeway with Lake Ranch Road that has not been built and is not
needed in Cedar Shores Ranch Estates. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

TRANSFER STATION – EIGS ENGINEERING INC.

Commissioner Pennel moved to enter into a contract after Bob Paulson’s review for
$8,500 with EIGS Engineering for Construction drawings and structural engineering for
modification of building and DNR drainage issue at the Transfer Station. Commissioner
Strafuss seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

The Commission authorized Frank to use EIGS engineering to look at both ends of Coon
Creek road for suggestions to improve the intersections with BB and 76 highways and
also look at the low water bridge in the middle section of Coon Creek Road.

CENTURYTEL PHONE ROOM MOVEMENT

Commissioner Pennel moved to cover the Centurytel contract for moving the switch with
the capital improvements budget. Commissioner Strafuss seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

Commissioner Strahan moved to approve the new equipment and contracts with
Centurytel that would allow us to call Branson without long distance costs and give us an
alternative site for a disaster recovery area. Commissioner Strafuss seconded the motion.
The motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

Commissioner Strafuss moved to modify our contracts with Centurytel that will give us a
metro Ethernet connection a net savings of about $600 per month. Commissioner Strahan
seconded the motion. The motion passed by vote: Pennel (aye), Strahan (aye), and
Strafuss (aye).

Commissioner Strafuss moved to approve the Special Circuit Services Agreement at the
Point Lookout location with Centurytel. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

Commissioner Strafuss moved to approve the Large Customer Discount Package
Agreement with Centurytel. Commissioner Pennel seconded the agreement. The motion
passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

Commissioner Strafuss moved to approve Centurytel Large Customer Discount Package
Agreement for E911. Commissioner Pennel seconded the motion. The motion passed by
vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

ALLTEL ACCESSORIES – CAR CHARGERS FOR CELL PHONES

Commissioner Strafuss had the Commission staff do some research into 19 car chargers
for the Samsung phones and19 car chargers for the Blackberry phones. Savings of $123
for the Samsung phones if bought on line versus buying from Alltel and Savings of
$217.36 on the Blackberry charges on line versus buying from Alltel. The Commission
directed Nikki Lawrence to make these purchases on line using the procurement card.

RECESS 2:42 PM

RECONVENED 2:46 PM

Commissioner Pennel moved to approve the Hollister Cost Share agreement on
improvement of Caleb Drive and Granite Street. Commissioner Strafuss seconded. The
motion passed by vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo.
610.021.(1), (2), and (3). Commissioner Strahan seconded the motion. The motion passed
by roll call vote: Pennel (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION 2:49 PM

See Executive Minutes for motions and votes.
Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Pennel (aye), Strahan (aye),
and Strafuss (aye).

OUT OF EXECUTIVE SESSION 4:20 PM

LAND PLANNING

Commissioner Strafuss presented a proposal on land planning from EIGS Engineering for
the Commission to study. Step one would be an inventory of what we have now (current
uses). Step two would be a secondary map showing where these usages would fall into a
new 5 basic food groups of zoning proposed. Based off of those parcel designs, they
would work with P and Z to categorize into a new recommended zoning ordinance for
review and study. $95,500.00 is the amount of their proposal. The Commission decided
to schedule another meeting with EIGS to discuss their proposal in more depth.

TRANSPORTATION BOARD RESPONSIBILITIES

The Commission discussed operating scenarios for the Transportation Board and if they
are an advisor board or a public board.

Presiding Commissioner Pennel declared a recess.

RECESS
4:59 PM

The minutes were taken and typed by Jim Yust, Deputy Clerk.