Commission Minutes

Official Minutes

January 15, 2009 1:00PM
TH
9 DAY OF THE JANUARY ADJOURN TERM

SEPTAGON CONSTRUCTION MONTHLY UPDATE MEETING

Commissioners present: Jim Strafuss, and Chuck Pennel

STATUS REPORT

The open items list was reviewed item by item by the Commission, Septagon,
Walton, HMN and Tim Rosenberry, Rosenberry Partners to determine entity
responsible to fix the item.

1:18 PM Commissioner Strahan joined the meeting.

UTILITY OPERATING COSTS

Commission Strafuss concerned about utility costs averaging $31,000 per month
when $15,000 was the operating budget. HMN said that Henderson’s study
indicated that $30,000 per month looked about right. Commission Strafuss asked
for follow up on design efficiency test and balance report.

SLIDING DOOR DEVICES

Commissioner Pennel moved that a change order be issued to Sweeper for labor
to install sliding door devices and Taney County to be reimbursed by HMN.
Commissioner Strahan seconded the motion. The motion passed by vote: Pennel
(yes), Strahan (yes), and Strafuss (yes).

EXTERIOR SIGNAGE DELETION

Commissioner Pennel moved to approve deleting exterior signage and lettering
from scope of Walton’s contract for a credit back to the County in the amount of
$2,280.00 on change order 03A-066. Commissioner Strafuss seconded the
motion. The motion passed by vote: Pennel (yes), Strahan (yes), and Strafuss
(yes).

TURN AROUND DESIGN

Commissioner Strafuss said he understands the change order the Commission
approved is a change from the original design, which was a poor design to start
with, and the county couldn’t physically use the circle drive the way it was
designed. The County changed it to make it work versus to change it to the
County’s liking, strictly a change of function versus a change of desire. The
County agreed to pay Walton because they fixed it, but Commissioner Strafuss
would have to be convinced that it is the County’s responsibility to pay for a
change that should have been done right the first time.

Steve Davis of HMN said it was designed as a minimum turn around for drop off.

Commissioner Strahan stated that the original design was unacceptable when
you had to back up a standard pickup 4 times to turn around.

Commissioner Strafuss stated that we paid for the item since it wasn’t Walton’s
fault as they built by design and then fixed the problem at the county’s request.

Steve Davis said he would go back to HMN office and check with their ownership
team to see what could be done.

Commissioner Pennel and Commissioner Strahan brought up some other issues
that might need some concessions as well.

SUBSTANTIAL COMPLETION FORMS

Nick from Septagon brought substantial completion forms to be signed by HMN,
Walton and Septagon. Graham from Walton said he would need to take the
document back for Rick to sign.

LIEN WAIVERS

Before next pay application is turned in, Walton will get lien waivers from all subs
and have Walton Attorney and Bob Paulson get together to create a document to
have each entity waive all rights to claims and damages.

Commissioner Strafuss left the meeting at 3:26 PM.

FINAL SIGN OFF

Nick Smith asked that all parties plan for the 10th of February for final signoff and
payment. Graham (Walton Construction) asked if everything is done, can we all
meet earlier than the 10th. Commissioner Pennel said the county would be
flexible, but the commission has meetings in Jefferson City on Feb 3-5.

RECESS
3:37PM